We love beautifully crafted presentations. We all talk about the presentation that left us in awe, but what’s less discussed is the effort that goes into creating one. Remember the moment when you just couldn’t find the right tool to edit an object? Or realized that a feature you assumed never existed, actually exists, tucked away in one corner of the presentation software? If only we had sufficient tips and tricks up our sleeves!! This week, we give you some really handy tips to create and deliver smart presentations using Zoho Show, our online presentation software.
Did you know that almost 29% of the global workforce is mobile? These employees work from various locations, access office tasks on multiple devices and rely on a spectrum of apps to get their work done. One year ago, most of us would have only had basic apps for email or file storage on our mobile devices. Today, with more people migrating to a mobile ecosystem and working outside of a defined physical location, office documents are increasingly being viewed on smartphones and tablets.
This shift is mainly driven by the increasing use of mobile devices to complete routine office tasks. With a lot of marketing and sales professionals taking this route, it’s hardly surprising that a mobile edition of a presentation software is heavily sought.
We realize the need to support this changing work behaviour and help you in your day-to-day business while you are on the move. So, we are pleased to introduce the Slideshow Viewer version of our presentation app, Zoho Show, for both android and iOS devices.
By the time you read this line, thousands of presentations would have been created or delivered across the globe. Over 30 million presentations are created and delivered every day—in schools, colleges, sales meetings, and board room discussions. One, perhaps by your colleague just this very second, right behind you!
Although they share the common objective of presenting ideas to their audience, only a handful of presentations create any desired impact. Here’s one big reason: The attention span of your audience has come down drastically. According to one study, this has come down from 12 minutes to 5 minutes over the last ten years!
Integrating Twitter into Zoho Show is an innovative feature designed to bridge the divide between audience and presenter. You can now insert and broadcast Tweets right into your slides to improve audience engagement and participation. It’s simple but very effective. Let’s look at a few examples.
Presentations are canvases that narrate rich stories. The presenter now resembles a story teller with a script or a broader idea from which a captivating story is told. Unlike a narrator holding a book though, presenters have traditionally relied on slides projected on the screen to guide the audience. Unfortunately, there is very little access to content beyond the brief script on the slide – a major headache for presenters who deliver long presentations.
This is where the Presenter View benefits speakers. Presenter view enables you to see what the audience is viewing on the screen, while also having an extended version of the presentation open on your laptop. This means, as a presenter you no longer have to depend on the same slides duplicated on two screens. You also have access to elaborate slide content and a set of other tools that makes presentations effortless. Read more
Let’s say you are away from your office attending a client meeting in NY. You have a critical presentation to create and deliver at your office in CA , the next day. With a tight deadline and a busy tour schedule, the airport lounge suddenly becomes your ideation hub (minus, of course, the resources and luxury at hand in an office). As first-cut ideas start evolving, you realize you need something more than your mind to structure and save presentation slide concepts for further reference.
Luckily, you are carrying a laptop. You think you are saved until you realize that it is indeed frustrating to open, boot and use your clumsy laptop to write something every time an idea pops up! Certainly not the kind of situation you wish to be in (especially with an important presentation lined up).
What could help you, though, is a tool as efficient as a pocket book, something you could carry around and use effortlessly to type your ideas, wherever you are. How about a presentation tool that fits in your pocket?
What possible damage could inviting someone to collaborate on a document do to a company? Just ask investment giant JP Morgan. When the New York based trading firm hired an expert across the Atlantic to work on a few spreadsheets, little did they expect that human error — combined with flaws in a financial model developed using the spreadsheet — would result in billions of dollars’ worth of trading losses.
Not every collaboration mistake becomes a fiasco on the level of London Whale. And human error can’t be completely eliminated. But it doesn’t hurt to be careful.
Introducing the Lock feature in Zoho Show.
There’s no need to panic and stop inviting collaborators completely. For those parts of your presentation you don’t want anyone changing, the ‘Lock’ feature lets you lock a full slide or shape so even your invited collaborators can’t alter it.
All you have to do is right-click and select the Lock Slide option when sharing the presentation.
If you change your mind at any point and wish to allow your collaborators to edit the slide you’d locked, just select the Unlock Slide option.
But wait — what if you forget to lock a slide? Are your carefully prepared shapes and clever jokes lost forever? Not to worry. Zoho Show has your back with its automatic version tracking feature. You can easily restore an automatically saved earlier version, irrespective of the number of edits the document has undergone.
You don’t want your boss or a client seeing a 20% forecast projected as 200%, stable growth shown as a nose-diving graph, or misaligned images describing symmetry. These are errors that can end up in the final version of the presentation during a collaborative editing exercise.
But with Slide Lock and version tracking, you can make sure this is exceedingly rare.
Click to learn more about all the useful features in Zoho Show.