Also, quite surprisingly, Monday and Wednesday are tied at the spot for the second-most productive!
Do you agree with this opinion? Which is the most productive day for you, and why?
Leave us a comment here and tell us.
“Collaborate Live On Unsurpassed Development”
– Mark Brutus Thurman
“Computing Leveraged Online for Users Devices”
– WireSpeed Systems
“Computing Levitated Out of yoUr Desktop
– Emil Chackot
“Computer Located OUtside Datacenter”
“Come-Lets-Organize-Upload-Distribute / Download” – @warriorvibhu
And the funniest of them all…
“Children Like Oranges Upside Down”
– Jack Kerr
Got any other interesting answers to contribute? Leave us a comment here.
As with every other productivity tool, what really matters with email is how you use it. If email is draining your work productivity, it’s probably because you’re doing one or more of these:
you make it the aim of your workday to achieve Zero-Inbox status.
Let’s face it: the more email you send, the more you’ll receive. Set aside some time daily to respond to selective emails that are urgent and important. Mark the rest for
later follow up.
you believe email is real-time.
It isn’t. And doesn’t need to be instantly responded to. If you need
(and only if you need!)
to initiate a real-time conversation, use IM, or make a phone call. Or even better, make it a face-to-face conversation, if that’s possible.
you believe in the ‘a folder for every email and every email into a folder’ rule.
Email OCD? If you’re spending a lot of time just moving your mail into folders, you’re wasting valuable time that could be spent on other important tasks. Instead,
make automated rules for emails that absolutely must be organized into folders. Leave the rest in your inbox.
you need to hunt for emails manually, one folder at a time.
Every time you have to look for that all-important email that suddenly needs to be referred to,
use an advanced search feature to fish it out. Not only will this save you search time, it will minimize your dependency on folder-organization too (see the point above)
you use the ‘reply-all’ function for every email.
Before you use ‘reply-all’ and reply to everyone who is marked on an email, think about whether your reply will be relevant and / useful for all the intended recipients. If not, mark the email to only those who will benefit from reading it. It’s good email etiquette and saves everybody (including you!) a whole lot of time.
you use email for debates and discussions.
A more productive way to encourage ideas, discussions and brainstorms within your team(s) and / customers is to use an internal discussion forum. At Zoho, we use
Zoho Discussions for all such “discussions”.
you only send / check your email at the desk.
Being able to check email on your mobile device is a necessary evil. You can spend time outside your office, meeting your customers and prospects, and yet, still find time to
check email while you’re on the move. Remember to do this judiciously though, for not all email needs to be read / responded to.
you check email during face-to face / telephonic interactions with people.
Avoid doing this at all costs. For one, it’s rude. Also, you miss out on important conversations and the chance to make an impact on your audience.
Are there any other email-productivity-killing-habits that you can add to this list? Which email habit are you going to change today?
How do you think Cloud Software compares with Desktop Software?
Last week, we asked our Facebook fans and twitter followers to come up with their own analogies to describe this comparison.
Here are some of the interesting responses we’ve received so far:
On our Facebook wall:
As twitter @replies:
“as Asteroids were to Dinosaurs” – @caps_phisto
“credit card is to cash” – @alvarofelipe
“as smiley cookies are to regular cookies” – @adamgolomb
“as wings are to boat anchors” – @DortchOnIT
So, which is your favorite analogy from these? Can you come up with some of your own?
Excerpts from Eric’s post:
“Today, the physical space is adapting to the way teams work – ad hoc, on a project basis, cross-functional, with team members scattered around the world. We’re witnessing a fragmentation of collaboration spaces.
The “New Office” is an airport lounge on a tablet, a midnight video call on the kitchen counter, a shared table at the office or a collaboration pod for ad hoc meetings.”
Eric also goes on to predict: “The personal space will continue to shrink and become increasingly mobile/virtual. We’ll likely see a day where the office becomes a series of collaboration spaces, designed to connect fragmented virtual teams.”
At Zoho, we’ve been building our suite of Business apps to cater to the needs of the “New Office” that Eric described. Our Apps too, have been constantly evolving in tune to the collaborative, cross-functioning, geographically fragmented nature of work and work-spaces.
All our apps can be accessed while you’re on the move, or from wherever your “New Office” happens to be at the moment. Integrated chat, document management and inbuilt sharing features characterize all our apps and enable geographically dispersed teams to work closely together.
Also, as the New Office becomes increasingly mobile, we’re expanding our Apps offering to work seamlessly across portable devices.
Check out these Zoho Apps we’ve launched for mobile and portable devices so far:
- Zoho Mail optimized for iPad
- Zoho Invoice for Android
- Zoho CRM for iPhone and Mobile Web
- Zoho Docs for iPad
- Zoho Invoice for iPhone
- Zoho Docs for iPhone
There’s more to be added to the list soon. Meanwhile, we’re excited to be a part of this emerging “New Office” culture!
(Image courtesy: stock.xchng)
The Zoho CRM support team, much like other support teams at Zoho are constantly working to address any issues that you might be facing. And at times when we do not have an immediate solution to your problem, we’ll always try to reach out and work out a temporary workaround solution. Meanwhile, we’ll continue to work on a more permanent long-term solution.
On their blog, Adam C. of Delib explains how Zoho was the right choice for their CRM needs and how they’ve been impressed with the range of functionality available in Zoho CRM:
During my time here, it’s fair to say that I’ve used Zoho extensively. The system has a very impressive arsenal of functionality, and every time I use it I end up finding some new feature. I use it for a large portion of each day and I estimate that I’m only using around 15% of its full functionality.
Adam goes on to talk about Delib’s experience when he came across a problem and tried getting support from Zoho CRM
Last week, Delib and Rubber Republic came-a-cropper with Zoho and hit a brick wall. And when you’re trying to do something and you simply can’t do it, we all know how frustrating things can be.
However, on Thursday Zoho called us at Delib and helped us round our problem. They weren’t able to fix it then and there, but they were able to understand our needs and offer a workaround for the time being.
All software goes wrong sometimes, and the measure of a solution can sometimes be how well it is supported.
Thanks to the team at Delib for sharing this support experience! We’ve also been receiving similar feedback from other Zoho CRM customers.
See for example, these recent tweets made by Matthew Butterworth. Both posted on the same day:
Thanks Matthew, for continuing to love us! We hope to keep earning your love