It’s been a couple of months since we launched Zoho Docs, the integrated console for all your business-related files. Let’s look at some of its useful features in detail.
1. Multiple-level folders : With Zoho Docs, you can create a folder hierarchy structure. For those of you Web 2.0-ers, Zoho Docs also supports tags (labels).
2. Re-arrange files and folders : You can click on one or more files, drag and place them in a particular folder. Folders can be re-arranged too by drag-and-drop.
3. Upload zip files : You can zip your desktop files and have them in Zoho Docs as an online backup. After uploading a zip file, you can unzip it inside Zoho Docs. The same folder order that you had zipped them in gets re-created in Zoho Docs.
4. Share multiple files with a group : You can share multiple files to one or more of your friends, colleagues or contacts. Make a group by listing the email addresses of the persons and choose the files to be shared to this group.
5. Search : You can search within your Zoho Docs files.
Today at the Office 2.0 conference, we are launching a new addition to Zoho Suite - Zoho Docs
Zoho Docs is a central place to manage all your personal documents. Your Documents, Spreadsheets, Presentations that you created in Writer, Sheet and Show will now be available at this central location.
This video provides a quick overview of Zoho Docs.
Zoho Docs supports folders. You can drag-n-drop files to these folders. The folder structure you create in Zoho Docs will be the common folder structure inside Zoho. Eventually this folder structure will appear in all other Zoho Applications.
Apart from aggregating you documents, the application also lets you view your documents, spreadsheets and presentations as a tab within the application. If you choose to edit any of these files, the file is opened in Edit mode in the appropriate Zoho Application. All documents inside Zoho Docs can be tagged, Downloaded, Shared etc. They can also be sorted by name, creation date and modified date.
Zoho Docs accepts all file types. To keep the upload process simple, you can upload ZIP files and Unzip them after the upload. Your My Documents folder can be uploaded to Zoho Docs in a single shot for example. When unzipped, your existing folder structure will be retained. When the files are uploaded, we automatically scan for viruses.
Zoho Docs also supports Group Sharing. If you have any groups created, you can share the documents to your existing groups. All documents shared to groups can also be viewed in Zoho Docs under the ‘My Groups’ section.
The Views section groups the documents by type across all folders. Here you can view ‘All files’ from all folders, Recent Documents, Documents from Zoho Writer, Spreadsheets from Zoho Sheet, Presentations from Zoho Show, Pictures and other file types.
Zoho Chat is integrated right into Zoho Docs. You can now chat with all your Zoho Contacts without leaving the application Zoho Docs.
As you notice, you’ll see multiple Zoho Services integrated well to form the Zoho Docs application. We have documents from Zoho Writer, Spreadsheets from Zoho Sheet, Presentations from Zoho Show, Groups information from Zoho Accounts, Chat from Zoho Chat - all integrated into Zoho Docs. The plan is to provide you the information where you need it rather than having to hunt for information inside applications.
Zoho Docs is also integrated into Zoho Business as the ‘Documents’ application.
This application has been created entirely by user feedback. We hope you’ll find this application useful. Please do give this a try and let us know what you think.
PS: We are hosting a Zoho Party at the Office 2.0 Conference today to celebrate our Million User milestone. This event is open to all Zoho Users. We hope you can join us to celebrate the occassion. Looking forward to seeing you.
Zoho profiled in Nick Carr's 'The Cloud 20' where he profiles 20 leading cloud computing businesses.Thanks Nick. http://tinyurl.com/9v6woa. #4 hours ago
