We get this question quite often -

Does Zoho offer a backup function which will let me download all my data?

We have various options depending on each Zoho service.

Zoho Writer : Offers a variety of different formats that you can export a document to - doc, docx, pdf, odf (odt), latex, sxw, html, rtf & txt. Click on Export to see the options.

Also integrates with Google Gears. Offers upto 50 documents to be downloaded to your desktop. You can access these documents from http://writer.zoho.com/offline. Click on Go Offline to download Google Gears and your Zoho Writer documents

Zoho Sheet : Click on Export. Again offers a wide variety of options from xls to pdf to ods to xml. There is also a batch export option available from the sidebar.

Zoho Show : Open a presentation. Click on Export and you will see the options available (ppt, pdf, pps and odp)

Zoho Projects : Export all your tasks as an xls or csv file. Under Tasks and Milestones, click on Export button

Zoho Creator : Export all your data as xls, pdf. Also as RSS, JSON feeds etc.

Zoho Wiki : You can download all the pages of your Wiki as a zip file. Available under Settings -> Click to download the backup

Zoho CRM : Choose the module (Leads, Contacts etc) and click on Export. You can also export all your CRM data in one go also. We charge a nominal fee of $10.

Zoho DB & Reports : Export your reports as csv, pdf or an image file

Zoho Invoice : Export each invoice, estimate as pdf. Export customer’s info as VCard (vcf).

Zoho Notebook : Has an Export as mht option. The exported page can be viewed in Internet Explorer.

We will be coming up with more export options in upcoming updates.

Popularity: 30% [?]

Posted to:  General, Zoho CRM, Zoho Creator, Zoho DB, Zoho Invoice, Zoho Notebook, Zoho Projects, Zoho Sheet, Zoho Show, Zoho Wiki, Zoho Writer  Permalink  Trackback  Post Comment
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Curtis Partridge at Small Business Tech blog in a post titled ‘Zoho Portfolio Continue to Grow‘ says,

One company that has been quietly building a stunning collection of applications is Zoho. They now offer an impressive array of software including office applications, invoicing, project management, and customer relationship management, database, and more. They have formed world-wide alliance partnerships around the globe to assist small business with using their products. They seem much more serious than others about developing a cloud computing business beyond the geek crowd.

In the coming weeks, we are going to dig more deeply into each of the Zoho applications and compare functionality with other online-based products.

We are eagerly waiting to hear what you would have to say about Zoho, Curtis!

Looking for a free or affordable project management app? David Glumac from Budapest, Hungary suggests some ‘alternatives to MS Project‘. David writes about Zoho Projects,

The team at Zoho is one of the coolest “Web 2.0” companies out there. Their online office suite includes tools for word processing, spreadsheets, presentations, databases, note-taking, wikis, CRM, project management, invoicing and other applications. Being web-native, all Zoho applications are operating system independent. It supports creating tasks, ownership, setting deadlines and tracking milestones; working with calendars, Gantt charts, reports, share supporting files—all the cool features expected in a project management package.

Anali at the MCLC Library Tech Talk blog in her ‘Talking Tech Friday - Zoho‘ post does a brief overview of some of the Zoho apps.

 Just to prove that Google doesn’t rule the world, I thought I would do a brief overview of the Zoho suite of online tools.

[Zoho Sheet] looks very much like Excel, and also allows you to import or export .xls files from or to your computer. You can embed sheets into a blog or website, collaborate with others, and use a broader variety of tools than with Google Spreadsheets, including macros. One feature I just noticed here, and is the same for Writer, is you can export in a wide variety of formats, including .xls, xml, html, pdf, open office, etc. Very handy!

The [Zoho] wiki uses a nicer WYSIWYG interface than many wiki or blog editing applications I’ve seen. No silly wiki text markup (the bane of my existence), and it looks nicer to me than the PB Wiki design. However, the wiki allows you to choose your own editor, set your own brand and logo, and manage editing and viewing permissions.

Enda Madden at his SaaS Technologies blog says ‘Run your business with Zoho‘.

The last few months I’ve been road testing the Zoho applications by using it for my own company’ day to day administration. Originally Zoho was best known for their meeting application software which was a great substitute for WebEx. Over the last year they’ve constantly added new useful apps and at this stage have almost anything that any SME business would need.

One of my personal favourites is Zoho Invoicing which is a quick and very smart way to generate estimates and invoices http://invoice.zoho.com/login/jsp/login.jsp).

Better still it integrates into Zoho CRM.

Thanks to all the above bloggers!

Popularity: 42% [?]

Posted to:  Zoho CRM, Zoho Invoice, Zoho Projects, Zoho Sheet, Zoho Wiki  Permalink  Trackback  Post Comment
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Zoho Wiki’s latest update added the below goodies :

• Free plan improved
  • Number of wikis per free account increased from 1 to 2
  • File attachment storage space for each Wiki increased from 10 MB to 25 MB
• Domain and registered users permission settings
  • Provide permission to your domain users (your company/organization’s email domain) to create/edit/view/delete pages & post comments to your wiki. No separate invitation mail need to be sent, just signing up with Zoho is enough for accessing your wiki [a short help page explaining domain level permissions with a screencast]
  • Provide permission to Zoho’s registered users to create/edit/view/delete pages & post comments to your wiki
• Set Permissions for Page Creation / Deletion
  • Provide permission to who can create pages in your wiki
  • Provide permission to who can delete pages in your wiki
• Block Users
  • Block users who are mis-using your wiki by Zoho User ID or user email address
• New Image options
  • See your latest uploaded images and thumbnail view of images
• Delete file attachment versions
  • Delete unwanted versions of a file attachment. Comes in handy for reclaiming attachment space [Caution: you cannot revert back your content once you delete a version]

Try the new Zoho Wiki and we would love to hear your feedback comments.

Popularity: 21% [?]

Posted to:  Announcements, General, Zoho Wiki  Permalink  Trackback  Post Comment
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We’ve rolled out some important changes in Zoho Wiki over the last couple of weeks.

Wiki Backup : Taking a wiki backup has been one of the top requirements of our users. The wiki owner/administrator can now find this option under Settings -> General -> BackUp -> ‘Click to download the backup’. You will get a zipped file containing all the pages of your Wiki as HTML files.

Page Options : In the previous update, we brought in page level permissions. Now, there are even more options for each of your wiki pages.

• Duplicate Page : You can make copies of a page now. This comes in handy when your Wiki consists of almost similar pages. Create a template page & make duplicate copies of it.
• Copy to (another Wiki) : You can copy a page to another Wiki which is yours or which you are subscribed to.
• Print Preview : Print a Wiki page (without the Wiki side panel etc)
• Other options like delete, rename, adding a sub-page, setting a page as the Wiki’s home page, seeing/changing the page’s permissions, viewing all/public/group/private pages are part of the ‘Recently Changed Pages’ module in the Wiki’s side panel

Customizable Footer : Another new customization option which will give a more native feel & individuality to your Wiki. Click on Settings -> Customization -> Use customizable footer and set your own footer.

Other changes in this update include :

• An option to specify whether you would the visitors of your Wiki to send feedback to you by email
• The order is maintained now during drag-and-drop of all pages in the wiki’s Site Map (previously, the order wasn’t preserved in the root level pages)

The above changes illustrated using a Zoho Show slide show below.

Try out the new features in Zoho Wiki and as always, we’ll be glad hearing your feedback!

ps : Help documentation for Zoho CRM & Zoho Show are now available as Zoho Wikis!

Popularity: 43% [?]

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Some much asked for functionalities are part of the latest Zoho Wiki update.

Previously, you could only share the whole of a Wiki to a set of people. More flexibility’s been brought in by making the permission setting at the page level. You can now set Read or Write permissions for each page in a Wiki (and this overrides the Wiki level setting). Suppose you have a Group Wiki which is accessible to only a set of people and not to the general public, you can make a particular page in that Wiki to be accessible by all. You can also set permissions for posting of comments as well.

Page names can now be changed (only page titles could be changed before). And the pages listed in the side panel can now be expanded/collapsed.

Japanese & Chinese UI options got added in addition to English. By default, the UI is auto-set to that of the browser and it can be changed under ‘Settings’. More language UIs to be added in the upcoming updates.

Words in CamelCase and HTTP URLs were auto-linked by default. On popular request from many our users, this has now been made an option. You can choose whether you want the CamelCase words & http:// links to be linked or not.

The Wiki Administrator/Owner can now choose to receive mails once a page gets edited or commented upon. Feedback mails can now easily be sent to the Wiki owner. To control spam, the feedback mail form is captcha protected.

Try the latest Zoho Wiki and we would be glad hearing your feedback!

Popularity: 17% [?]

Posted to:  Announcements, Zoho Wiki  Permalink  Trackback  Post Comment
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With the latest Zoho Wiki update, you can now easily embed the public documents of Zoho Writer, Zoho Sheet or Zoho Show in a Zoho Wiki page easily. Clicking on the ‘Z’ icon will bring you the list of public files in Zoho Writer/Sheet/Show and you can choose which file to embed.

You can now have your Wiki page names in any language. Before, you could name pages only in English. Try these latest features in Zoho Wiki.

Popularity: 18% [?]

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It’s that month of the year when you try your hand on writing a novel - the National Novel Writing Month. Why not try it this year with Zoho Writer or Zoho Wiki? A few screenshots with explanation of how you can go about in organizing your novel in Zoho Writer/Wiki.

My sample novel is divided into 3 Books. Book 1 consists of 3 Chapters, Book 2 - 2 chapters and Book 3 - 3 Chapters. Each Chapter is a Zoho Writer page

I tag each Chapter with a common tag, ‘nanowrimo’ and with the Book which it belongs to

Clicking on each tag, I now use the ‘Add tag as folder’ option. The folders get added to the left panel. It now becomes easier for me to navigate to each Book and its Chapters

And all the Chapers / Books of the novel are available under the common nanowrimo tag (folder) too

Try using the newly released Mozilla Prism. You get to use the entire real-estate of your monitor screen area. No distractions offered by a typical browser as well.

Alternatively, you can use Zoho Wiki instead of Zoho Writer for writing and organizing your novel

Once you complete the novel, you can publish it to the world using the easy publish options available in Zoho Writer and Zoho Wiki (making the Wiki as public). Your comments are welcome on other possible ways that Zoho can help authors in writing a novel this November. Enjoy NaNoWriMo with Zoho

Popularity: 24% [?]

Posted to:  Zoho Wiki, Zoho Writer  Permalink  Trackback  Post Comment
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Silicon Valley Web Builder is organizing an event today @ HE, Fremont. I’ll be joining the discussion about ‘Wiki of Beauty & The Beast: Usability & Functionality“. Other panel members include…

• Kevin Flaherty of Wetpaint
• Ryan Lukehart of BrainKeeper
• Aaron Fulkerson of Mindtouch
• Joshua Wold of Atlassian

The event is moderated by Luke Wroblewski, Yahoo’s design guru. If you plan to attend, do register online for free admission.

Date & Time: 9/26/07 Wed 6:30PM PST

Location: Hurricane Electric, Building Two “The Matrix”

Address: 48233 Warm Springs Blvd, Fremont CA 94539

Popularity: 18% [?]

Posted to:  General, Zoho Wiki  Permalink  Trackback  Post Comment
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The most asked for feature in Zoho Wiki is here, you can now attach files to your Wiki! Salient points about this new feature :

• The attachment is at the Wiki level and you can associate the same file to multiple pages in a Wiki
• If the attached file is of an office file format (.doc, .odt, .csv, .ppt etc), it can be opened directly by the respective Zoho app
• Each file attachment can have multiple versions and any (older) version can be downloaded
• Any file type can be attached

To know more about this new Wiki function, please refer this page. Try Zoho Wiki now and your valuable feedback is welcome as always.

Popularity: 21% [?]

Posted to:  Announcements, Zoho Wiki  Permalink  Trackback  Post Comment
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The Zoho Wiki update that happened during the weekend introduced a couple of nice features. A Wiki page can have links pointing to it from other pages of the Wiki. All these pages are now placed as links in a separate “Incoming Links” column in the side panel and this helps in improved navigation of the Wiki.

The owner/administrator of the Wiki is now notified by email once a day of the changes done to his/her wiki pages. This is a very handy feature. Assume you have your Wiki open to public. You will now know all the activity that has taken place over the course of the day in a gist.

Try these new features in Zoho Wiki and do share your feedback comments.

Popularity: 17% [?]

Posted to:  Announcements, Zoho Wiki  Permalink  Trackback  Post Comment
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