Shared Folders – File Sharing and Team Collaboration Made Easy!

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Imagine you are getting ready for a board meeting and you have to send a number of files to several board members in minutes. Or, you’re working on a project that involves too many stakeholders and requires to and fro of files. Sound familiar? You’re not alone.

Most of us face these challenges while working with teams across different locations and time zones. Collaboration, at times, is tormenting. Zoho Docs to the rescue!

Welcome our latest feature: Shared Folders. It lets you share multiple files at once, stay organized with your team and work efficiently. Here’s how you benefit from shared folders.

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Mastering the Art of Presentation

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How often do you think about engaging your audience with an effective presentation? More than just impressing your listeners with well-crafted slides, one of the primary objectives for a presenter should be to win the hearts of the audience. After all, you make a presentation to your audience with the aim of sharing your ideas while expecting them to actively participate as well.NEW_header2

A successful rhetorician would master the art of speaking, bring positive energy and speak on any topic without stumbling. You can be one too. Here are 5 cool tips to present slides without fear, overcome nervousness and increase participation from your listeners.

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Zoho Docs Presentation 2013 – Looking back at a year that was!

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2013 is a year that’ll be fondly remembered. For those who’ve been using Zoho Docs Presentation, you’ll know why. This year, we have crossed some remarkable milestones in the journey of making presentation design and delivery; simple and easy for you – presenters. That said, we’re really glad to take a trip back in time and present the highlights of some of the coolest feature additions that followed up this year in Zoho Docs Presentation tool.

zoho docs presentation infographic

Signing off the year with new Twitter Feeds 

You have a fascinating story to tell. Built a slide deck that is visually captivating. Practiced your speech for hours. You’re almost there.. But the game isn’t won yet. One thing that would get you closer to success is your ability to make the session more interactive and engaging for your audience. To help you achieve that, we are bringing in Twitter Feeds for your presentations. Starting today, you can fetch live and as well as customized twitter feeds into your presentations.

Embedding twitter feeds is pretty straight forward and just a click away. Next time when you create your presentation, don’t forget to try this feature. And we’ve got a lot more features coming up next year, stay tuned!

A journey made possible by you

There couldn’t be a better time than this to thank all you wonderful customers for your patronage. Without you, this journey wouldn’t have been possible this far. Before I end, just wanna remind you that we are here, working hard with loads of passion to help you design and deliver memorable presentations, at ease. While we are at it, if you’d like to see something specific in the coming year, drop us a line in the comments. We’re listening.

Wishing you all a Merry Christmas and an awesome 2014!

Present Your Slides Right From A Mobile Phone : Meet ShowMote

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The ability to give zealous presentations is indeed a vital leadership trait. I’m sure you would have been inspired by great presentations like Steve Jobs’ keynotes. Many other top CEOs are also fantastic presenters. Their effectiveness can be attributed to their focus on the audience and being aware of the pulse of the crowd.

We, at Zoho, have a new Mobile Presentation App which makes it easy for you to do exactly that; an App that lets you take total control of your presentation without ever having to turn away from the people listening to you.

Meet ShowMote, your remote control friend for giving slick presentations from your Mobile Phone. This Presentation App is available for both iOS and Android. 

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Sync Your Files Between Your Computer And the Cloud With the New Zoho Docs For Desktop

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We are thrilled to unveil Zoho Docs for Desktop, the service that syncs your files to the cloud, makes them incredibly easy to share with anyone you want and lets you access your documents anywhere you are.

zoho docs for desktop

Painless File Sync And Backup

Syncing files between Zoho Docs and your desktop is fast and easy. If you have multiple computers, your files will be replicated across all of them, in addition to living in Zoho Docs. They are always available wherever you are. Plus, syncing requires no effort from your side – just set it up and forget it. Zoho Docs for Desktop is a great way for you to always have your most important documents backed up.

Easy Collaboration Across Your Team and Across The World

Zoho Docs for Desktop extends the boundaries of collaboration by letting you easily share files -even large ones- with anyone inside or outside your company. When you share a file with someone, they can access it with just their web browser or, if they install Zoho Docs for Desktop, they will always have the latest version of the shared files available in their computer.

Choose Only The Files You Need With Selective Sync

With Zoho Docs selective sync, you can choose to sync only the most important or recent project folders you need while on the go. Each one of your computers can have a different set of folders synced based on your priorities. This is great for our users who own laptop with flash drives that while lighter and faster, provide less storage.

No WiFi On Your Plane? Work Offline!

While you’re on the plane, you can still edit, create and delete files in your Zoho Docs folder in your computer. They will automatically sync to the cloud when you go online. You still need to stay connected to access documents created using the Zoho Docs online editors, but you can easily get to them from your desktop folder.

New Plans & Pricing

We have introduced new pricing plans for Zoho Docs. Our free plan, with 5 GB of storage space and unlimited users, means that you will now be able to manage as many users as you want without paying a buck! If you are looking for more storage space, you can upgrade your account with a monthly or yearly subscription to plans that offer up to 250 GB and even 1000 GB of storage (that’s 1 TB). Zoho Docs for Desktop can be installed on Windows, Mac and Ubuntu Linux.

Register for a Webinar

We are hosting a webinar on Wednesday, September 25, 2013 at 9:00 a.m. PDT. Register here for Zoho Docs webinar.

Before I wrap-up, just wanted to give you a heads up that Zoho Docs online editors got a complete makeover with a much cleaner user interface that our users have already fallen in love with. So, what are you waiting for? Try Zoho Docs now and do share your experience with us, while we continue working on the enhancements.

Which Kind Of Team Member Are You?

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Online collaboration tools are making it easier for teams to be better organized and more coordinated, to help them reach their team goals more efficiently. But collaboration and using the tool effectively also depends on team members and their ability to work as a team.

Each team member has a different mindset or thought process and getting everyone on the same wavelength can be quite challenging. Team leaders need to encourage team members, so that they adopt the collaboration tool more readily and work better as a team.

Here are a few kinds of team members you might have come across:

BozzillaBoss-ooka

This team member takes charge of the team a.k.a BOSS. Bozzilla lays down the rules and more often than not tries to doggedly convince or if that’s not possible confuse the team about certain decisions and how they are right. This team member however is prepared to take the blame, for any team mishaps or issues.

“Think Team” Solution:  Patience and a more passive than aggressive tone might help while trying to convince Bozzilla on what’s best for the team.

Side-KickGrumpy Grumpleston

The motto of this team member would be “ It’s the BOSS’s way or the highway!” Side-Kick will nod in agreement to everything BOSS says. Anytime BOSS looks vulnerable and is being cornered, Side-Kick will instantly jump to BOSS’s defense. This member is assured a place in the team by standing guard for BOSS at all times.

“Think Team” Solution: Get BOSS’s nod of approval, which will be a direct command to Side-Kick to step in line and work with the team.

The SaintThe Saint

This team member will be the most wise and practical member of the team.  Will be very knowledgeable and would be the one to counter BOSS’s decisions with rational arguments. If there is one person who can convince the BOSS, it is him.  This member is the one that holds the team together and is the rock that the team leans on during tough times.

“Think Team” Solution:  The Saint is already a team player and always thinks in the interest of the team.

Grumpy GrumplestonThe Zombie

“I should have been BOSS”, is what this team member broods over almost everyday! You will not find a more disinterested and critical person in the team.  Although very knowledgeable, getting Grumpy to share some knowledge is next to impossible, unless you literally beg for it. But if you get into Grumpy’s good books, consider it a boon because this member will be the most helpful person around.

“Think Team” Solution: Keep reminding Grumpy about how knowledgeable he is and how valuable his contribution is for the team.

Mr. Goody Two ShoesSide-kick

This team member will be the most social and diplomatic person in the team. Goody Two Shoes will try pitching ideas but will not push for them and agree to do whatever task is given, like it or not. This member knows how exactly to handle each member of the team and makes sure of being in everyone’s good books.

“Think Team” Solution: Tell Goody Two Shoes its NOT OK to be OK with everything and needs to strongly voice thoughts and ideas if they would benefit the team.

ZombieGoody Two Shoes

This team member like Grumpy Grumpleston will hardly get involved in team discussions. Zombie just goes with the tide and is prepared for ideas to be shot down. This member pretends to be oblivious to everything else and will always seem to be involved with work. Zombie may seem aloof but is very reliable when it comes to completing tasks.

“Think Team” Solution: LISTEN and be more open to ideas  or suggestions of Zombie but you also need to be a bit stern in asking him to get more involved with the team.

Were you able to relate with any of the above team members? You could even share with us some that you have in mind.

Disclaimer: These are just random observations and in no way is my writing targeted at any specific individual, who might think I have a bone to pick with them. Peace!