Author Archives: Kranti

Zoho Docs 3.0 Released With New Features And Enhancements

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Zoho Docs upgraded to the new 3.0 version. Our focus for this version, is enhancing the file sharing and collaboration experience. We have made file sharing more tightly integrated and seamless, across all the office apps. On the collaboration front, we have diversified the workspace admin role, which will make managing a workspace much easier.

Here is a summary of what’s new in Zoho Docs 3.0:

Share Files As A Link

Now you can share files quicker, as a link. You just have to copy and paste a link in an email, IM, blogs etc, to share the file.This new feature also adds flexibility to how you choose to share your files. You can keep the file private by sharing the link within the organization through a common website or blog. You can also make it public and make the link accessible to anyone by adding it in a public website, blog or forum.

Transfer Ownership Of A Document In A Workspace

What if a user leaves the organization and all the documents created by him, which hold important information, are inaccessible?…


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Save Paper With Online Document Management

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Here are some startling facts I came across online, about paper and its consumption in the US:

  • Every year the U.S. uses nearly 3.7 million tons of paper – that is more than 700 billion sheets
  • A Xerox survey reveals that U.S. office workers print more than 1,000 pages a
    month; the national annual average is 10,000 – 12,000 sheets per worker
  • Other studies by Xerox  reveal that office workers throw away 45 percent of their documents within 24 hours of printing them
  • With all the office paper businesses waste every year a 12-foot high wall of paper from New York to California could be built.
  • It takes one 15-year old tree to produce half a box of paper.
  • 10,000 sheets of paper per year are used by a single US office worker. If a box of paper contains 5,000 sheets and costs $32, that’s $64 and 4 trees per employee. For an office of 100 employees, that’s a whopping $6400 and 400 trees!

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Cops Save Paper With Zoho Docs

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A small police department of the Delaware County in Pennsylvania, USA, are not only saving lives but paper too. They have decided to go paperless by storing all their documents online and Zoho Docs has been chosen for their online document management.?

According to officers at the police department, this move would enhance communications between the public and the police. With this system in place the public would be able to get forms online, saving both the public and police personnel a lot of time and effort. 

Officers also noted that with the tremendous volumes of documents stored, some documents are stuck into a file and never seen again. They felt it’s a waste of paper and more importantly time, as it sometimes takes an hour for a secretary to retrieve a document. But with Zoho Docs, the police department is able to store their files online securely, organize them neatly into multi-level folders and with the full-text search feature, it’s easier to find and access them. Also, with its affordable pricing, it was within the budget of the department. 

Read the full article by Linda Reilly in The Delaware County Daily Times – ‘East Lansdowne cops going paperless‘. …


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