Time Tracking on the go!

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The Zoho Invoice iPhone and Android apps now include

time tracking, a simple, no-fuss way to track time. This

was
one of the most requested features since we launched these apps, and we
are glad that we can check this off our agenda, with a smile.

Here is a run down on all the cool things you can do with this feature:


  • Record the time taken for a task right when you are done with it. No excuses here, now that it’s available on your phone :)


  • Add notes and capture any lapses in schedules

  • Time your tasks and see how well you stick to timelines and forecasts
  • Make life uber simple with the inbuilt timer, a single tap timing option. Once you are done
    timing, tap again and select the task that’s timed.

  • One tap access to timer, projects and time entries


Saying too
much isn’t going to satiate your need to try this out. Visit the

iTunes store
 or the

Google Play Store; upgrade your app to the latest
version and track time away. Our FAQ section has answers to some basic
questions that you may have.

Comment below if you would like
to see some additions to the app. We’ll be back soon, with another new feature. Until then, invoice happy, invoice more and invoice
on the go.

Zoho Invoice: Stepping up our iPhone game

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We’ve listened to every little thing you had to say about the invoice iPhone
app. Based on what we heard, we recently glammed
up our iPhone app with some new features and a couple of noteworthy
enhancements.


Here’s a list of features you will be swiping and tapping to on your Zoho Invoice iPhone app:

  • Now
    you can print invoices right from the app. If you are on an iPhone, iPod or iPad that supports AirPrint, a single tap can print your invoice out. Supporting AirPrint was inevitable, considering that users on the go may want to issue a hard copy of an invoice to the
    customer.
  • We’ve
    given the listing of invoices a complete overhaul. Now they are listed
    based on the statuses and you can filter them based on a specific
    status.
  • One click conversion from estimate to invoice.
  • Set estimate and invoice preferences right from the app.
  • The most requested option to add taxes and tax groups is now available.

We’ve
been making gargantuan efforts to make our iPhone app a mobile replica
of our web interface. Comment below as to what features you’d like added first to the app.

This update is available in the

iTunes store
 and
it is free for users, new and old. Did we hear you say Android app?
Pssst…. updates coming up soon.

Looking for more than invoicing? Accounting is here!

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The much awaited Zoho Invoice to Zoho Books migration is here. We are
very glad now that our Zoho Invoice users can graduate from invoicing to
accounting with ease. Ever since we launched Zoho Books, we have been
bombarded with requests for a simple migration option. We were forced to
break ground on this due to the volume of requests we were getting by
the day.

We’ve created a step by step guide to help you with the migration, which is available here.

If
you haven’t tried Zoho Books yet, this is a good time to try it; considering
that you can move your data over at the click of a button. We’ll
curiously wait for your feedback on this migration option. If we win your approval on this one, we’ll make way
for some more easy migration tools in times to come. 

Just in: Recurring Expenses in Zoho Invoice & Zoho Books

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In our most recent update we moved in “Recurring Expenses”, into your go-to invoicing software Zoho Invoice and your ever-so reliable accounting
software Zoho Books. With this addition, you can save yourself from the
hassle of recording recurring expenses over and over again. Read on as
we give you a heads up on this useful feature.

Every business
would incur basic recurring expenses on a monthly basis like expenses on
rentals, commuting charges, office maintenance charges, your Zoho Invoice and Zoho Books subscriptions, etc. This is going to be a whiff of fresh air for those of you who have been recording these periodical expenses.
Simply set up a recurring expense and the expense will automatically be
created after the specified period of time. The period of time could be
days, weeks, month or even years. In addition to this, while setting up
the expense you can categorize the type of expenses; select if the
expense is to be incurred forever or if it would end after a specific
date; mark it as billable; if marked billable you can even select the
customer who is to be associated with the expense.

You can skim through our help section for more information on working with recurring expenses.

We
are going to sign off and let you try this feature. But we won’t be
away for too long. We will be back soon with a very interesting addition
to talk about. Until then, enjoy accounting and invoicing with Zoho.

Receive Partial Payments Online

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Peep into your Zoho Invoice or Zoho Books account and you’ll spot our
brand new addition, “Online Partial Payments”. Earlier, we had the option
to record partial payments manually for invoices, we’ve extended that further to
online payments as well.

Most often in businesses, by mutual
consent from both the seller and the buyer, the payment is accepted in
installments. If your business works this way, then you have some real
good news here. To keep up with your customers’ installment payments could be
rather difficult. With the introduction of partial payments, this issue would never resurface again.

Send an invoice out to the
customer, choose the option to let the customer make partial payments
for that invoice. As the customer pays, the amount due for the
invoice is deducted and closed eventually; when the customer pays up the
entire amount due for that invoice.

Get to know more about this feature from our help section.

Enjoy receiving payments, while we get back with another feature to rant about. Until then enjoy invoicing and accounting with us. Follow us on Twitter for quick updates.

Accounting for Bad Debts

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In any business, customer is king. When an invoice
is sent out to our customers, we always predict that the customer is
going to pay us back. There are times when we know that the payment
isn’t going to come through, like when the customer goes out of
business or has a rough patch.
It is a good practice to write off the amount due, when it is unlikely that customer is going to pay us back. Hence, we included “Write Off” to Zoho Books and Zoho Invoice recently. 

The
process behind writing off an invoice is simple. Let’s see how this
works with an example. Consider that Mark, your customer has an
outstanding balance of $500 from a single invoice. Mark has gone out of
business and he’s told you he wouldn’t be able to pay up. Your reports
keep including the balance due from Mark on all important reports.


Now
all you do is simply go to the “Invoice Details” page and click the
Write Off option. Once the invoice is written off, the balance due for
Mark shows up as $0 and your reports give you the actual figures.
Besides this, when
an invoice is written off, the amount is
recorded as an expense. Hence your profit and loss figures are accurate
and you wouldn’t need to go through the rigmarole of transferring
balances etc
.



In Zoho Books, the amount written off from an invoice is added on to the Bad Debts account.

This
is a neat little way to deal with bad debts, which we hope our customers must seldom use.
We will be back with loads of product updates in the coming weeks.
Until then, keep up with what’s cooking with us via Twitter and
Facebook. We are quite the social junkies these days.

Capture Bank Charges for Invoice Payments

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You can now capture the bank charges for payments in both Zoho Invoice and Zoho Books.

Most often, when you receive payments from your customers via bank remittances or transfers, you may not have received the amount in its entirety. Most banks deduct a charge for the transaction. For instance, if you had sent an invoice for $300 and your customer pays back via a bank remittance, the bank may deduct a $2 or $3 as a transaction fee for this remittance. Until now, there was no option to capture these bank charges.

With this introduction, you will be able to capture the bank charges right at the time of recording a payment as you see in the screen capture below. You can also read more about this in our product help section.

It takes only a minute for you to try the feature and another minute to let us know how much you like it. We’ll be back with another addition very soon. You can network with us and other Zoho users on Twitter and Facebook.