Page Setup & Page View Options in Zoho Writer

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Zoho Writer provides you with quite a few page setup options. For accessing them, click on the Page Setup icon page-setup-1.jpg (third from left, first row of the Zoho Writer toolbar). The pop-up window has 3 tabs marked General, Header & Footer.

In the General tab, you can set the font face, font size, page bg color, top/bottom & left/right margins, paper size, direction (those in the Middle-East can set right-to-left for Arabic, Hebrew, Urdu etc) & line spacing. All these properties can be set for each document by default. And if you want this to be applied to every new document you create, you can check the ‘Make it default for All New Documents‘ checkbox.

In the Header and Footer tabs you can choose what to display in the Left, Middle, Right areas of the Header/Footer sections of a document.

And the icon adjacent to Page Setup is Page View. Use it to see how your page will look while it’s printed – both width-wise & length-wise (where a page ends & the next one begins). The Page View is in Read Only mode currently & we will be extending this option to Edit mode soon.

Use the above options while drafting your documents in Zoho Writer & let us know in the comments below of how it went.

Do Document Formats Really Matter?

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Glad to see Microsoft supporting ODF, PDF and other document formats in Office 2007. As you may know, Zoho currently supports these formats (including OOXML). But then, going forward, do document formats really matter?

We need these formats to exchange files between computers and other users. More and more, we are seeing that the documents are moving online. We truly believe that online applications are the future where you can create and save your content online. When your data is in the cloud, your document is just a URL away. This means, you don’t attach files, you simply share them, online. You don’t need to copy files between computers. They are just a browser away from all the computers. In this pure online model, document formats doesn’t really matter. Even in the offline mode, you don’t really have a document format for browser-based apps.

We are not there yet to ignore these formats. But sure, we’ll get there one day.

Public Presentations in Zoho Show

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Zoho Show lets you view all public presentations in a single place. Public Presentations are the ones either created or imported to Zoho Show and made public by our users. These presentations are categorized as ‘Latest Presentations‘, ‘Popular Presentations‘ & ‘Featured Presentations‘. Of course, you can search presentations based on tags. You’ll find some really interesting material here across different topics.


You can view your public presentations here after you login or @<zohousername>

If you want to make your presentation public but don’t want to list it in this section, you can do so under the ‘Publish’ Menu with the ‘Remove from Public List’ option.

For every public presentation you have an option to comment, email or embed the presentation. You can also view related presentations or other presentations from the same author.

Use Zoho Show for your Remote Presentations

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Using the web as platform allows for some very interesting possibilities. Like making a presentation to a world-wide audience sitting at your desk. Let’s see how you can use Zoho Show in doing such a remote presentation.

  • In your Zoho Show account, open the presentation that you need to present to your remote participants
  • Click on the Remote button
  • Give the ‘Email addresses of presentation attendees (Remote Users)’ in the pop-up dialog
  • You can set your own custom message for the email that is to be sent to the intended participants
  • Click Send button. The participants will receive your email with a link in it to click on
  • When you are ready to give the remote presentation, choose Start Remote from the Remote menu drop-down
  • The remote presentation gets started & your participants join in by clicking on the URL that got sent in your invite mail

You can chat with the participants in the chat window to the right. There are other options like Show Notes & Share this Desktop (other than the Zoho Show presentation, your whole desktop can be shared, which is done using Zoho Meeting, the web conferencing tool).

Try the Remote Sharing feature of Zoho Show & we will be glad hearing about it in the comments section below.

UPDATE : As always, Zoho fans are more thorough in explaining things than ourselves!

1. Amit Agarwal @ Digital Inspiration points to the advantages of Zoho Show’s remote feature – there’s no limit to the number of participants, you the presenter is always in full-control of the presentation & the participants need not have a Zoho account.

2. Richard Byrne notes that Zoho Show’s Remote feature “doesn’t require any software to be downloaded by you or your presentation attendees”.

Zoho Writer Search Issue, Fix

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We enabled a new indexer for searching group related documents on Saturday. As with search related features, the indexer was supposed to index over several days before the feature was officially unveiled. Unfortunately, we introduced a crucial bug in the new search system, which impacted one of our users on Sunday. The search results included 4 documents from other users (shared to their own unrelated groups). As soon as we got notified, we stopped the search subsystem and started a full investigation, which unearthed the bug in 3 hours.

We fixed the issue immediately after the root cause was identified.

While the fix was applied immediately, it was something we should not have let this slip in. It should have been caught in our quality assurance process. We sincerely apologize to the affected user, and all Zoho users as well.

We work hard at Zoho to keep the system functioning well. An error like this is very painful to us, and we take it very seriously. We will be even more vigilant in future. Please accept our humble apologies.

Support for Stacked or Compound taxes in invoices

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We are happy to announce the support for stacked or compound tax feature in our invoicing service. Now it is very easy for you to specify your QST (Quebec Sales Tax) or PST (Provincial Sales Tax) or other similar compound taxes in the invoices.

Where and how to specify, that a particular tax is a compound tax?

You can specify this in the tax settings page while adding or modifying taxes. Make use of the “Apply On” field in the tax settings.

If the tax is a compound tax, do the following –

  • Select “Item Amount + Tax1” as the value for “Apply On” field. Refer the image below for details (here PST is a compound tax)
Compound Tax
  • Specify the tax as the second tax (Tax2) while associating it to an item (product/service). Refer the image below for details
Product Compound Tax

If the tax is not a compound tax then select “Item Amount” as the value for the “Apply On” field. Nothing specific needs to be done while associating the tax to an item.

Here is a example as to how it works:

In certain provinces you are required to charge two taxes, the best example is GST (Goods and Services Tax) and PST (Provincial Sales Tax).

GST is generally charged on the selling price before PST, whereas PST depending on the province may be charged either on the selling price or on the total of selling price plus GST. Now you can handle both these scenarios easily in Zoho Invoice.

Scenario1: PST is charged on the selling price + GST

Item/Service Price $100.00
GST @ 5% of $100 $5.00
Sub Total $105.00
PST @ 7% of $105 $7.35
Total $112.35

To achieve this, add both the taxes (PST & GST) in the tax settings, for the “Apply On” field select “Item Amount” for GST and “Item Amount + Tax1” for PST. Now associate them to the item (product/service) for which you want to charge the taxes. While associating the taxes to the item specify GST as Tax1 and PST as Tax2.

Scenario2: PST is charged on the selling price

Item/Service Price $100.00
GST @ 5% of $100 $5.00
PST @ 7% of $100 $7.00
Total $112.00

To achieve this, add both the taxes (PST & GST) in the tax settings, for the “Apply On” field select “Item Amount” for both these taxes. Now associate them to the item (product/service) as Tax1 & Tax2.

Note: While associating compound tax to an item (product/service) you will always have to associate it as the second tax (Tax2).

For further details on tax settings refer our help.

Hope you find this feature useful; feel free to share your comments.

Check into this feature by logging into Zoho Invoice now.

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