Adding Users in Zoho Projects

Posted by Posted on by
0

Typically, you are a person in the managerial capacity and have set up an account at Zoho Projects. Then you have added details (tasks, tasklists, milestones etc) about the current project(s) that your company/firm is handling to your Zoho Projects account. Today’s tip is for those who have difficulty in adding users to each such project.

Login to your Zoho Projects account. You can either use the “New User” link at the left-bottom or go to “Settings” -> “People View” for adding new users. You can add a user as a client too – in case you are doing a project for a client and you want to involve him/her in your project proceedings – by clicking on “Settings” -> “Client View” -> “Add Client”.

zoho-projects-add-user


The users you added will be receiving an email about you adding them up and a random generated password. They can visit http://projects.zoho.com, type their email ID for user name and the password they got for logging in. They will see the projects and project details you have created. (the password can be changed by visiting Settings -> General Settings -> Change Password)

In case they don’t receive the email (the email could have wrongly landed in spam/bulk folders etc), please ask them to follow the below steps :

# Visit http://projects.zoho.com
# Click on the ‘Forgot Password’ link there.
# Type his/her email ID (the same email ID that you used to add him/her as a user) as the login name and click on the ‘Submit’ button.
# The user will receive an email with a HTML link in it. Clicking on the link the user will be taken to a page where they can choose a new password.
# Using his/her email ID and the newly chosen password, the user can login at http://projects.zoho.com

Was the above tip useful?

Setting reminders in Zoho Planner

Posted by Posted on by
0

Here’s one oft repeated feedback mail that we receive from Zoho Planner users :

I keep getting a reminder mail from Zoho Planner though the Appointment (or Task or Reminder) has long passed. How can I stop this?

Well, Zoho Planner offers recurring reminder options for your ‘To Dos’, ‘Appointments’ and ‘Reminders’. Screenshots below of the options offered.

planner-todo

planner-reminder

planner-appointment

Though we set the reminder option to ‘once’ by default, users tend to set it to ‘every n hours’ or ‘every n days’. Hence they end up getting the reminder emails repeatedly at their set frequency. So, if you don’t want to get bombarded with the same reminder email(s) from Zoho Planner again and again, please exercise caution when setting your reminder option!

Login to your Zoho Planner account, revisit the To Dos / Reminders / Appointments sections of your Zoho Planner pages and edit/delete them as the case may be.

UPDATE : Stopping the reminder has been made easier. Each reminder email you receive will have a unique URL (HTML link) in it. Clicking on it will stop the reminder (you will see a message “The recurring reminder has been stopped” once you click on the URL, when logged in to Zoho Planner)

Linking pages in Zoho Wiki

Posted by Posted on by
0

Wikis have typically been associated with geeks, web-savvy folks as there can be a learning curve to learn the Wiki syntax. With Zoho Wiki, we plan to eliminate this need by having a WYSIWYG editor and making it a Wiki for all. But doing this, users who have been exposed to Wiki syntax may feel the pinch like the below query from a user points out :

I have noticed that I can make an auto link to another page if the page is called something like ‘ThisPage’ (The traditional CamelCase Wiki syntax). But I can only reference a page named ‘ThisPage’ and for ‘This-Page’, it will not work. May be I can write it as [[This-Page]] and the Wiki will know then you want that to be an auto link.

It is the classic case of wanting to serve everyone :-) We hope to overcome this, may be by providing the original Wiki syntax as an option as well.

Coming to the user’s query, we have the ‘Insert Web Link’ icon and there are options to link text in different ways : to other Wiki pages, external web pages and as a ‘mail to’ link. Choose the text to be linked and click on the ‘Insert Web Link’ icon (the one shown as a chain link in the second row) in the Zoho Wiki toolbar. Choose the suitable option for you there – ‘Wiki Pages’ (if you want the link to go another Wiki page), ‘URL’ (any external web page) or ‘E-mail Address’ (if you want the link to be a mailto: email ID). The image below shows how it would look like when the ‘URL’ option is chosen.

wiki-html-link

And what if there is a CamelCase word in your Wiki text which automatically shows up as a Wiki link but you want to be shown as just plain text? Simple. Choose the word/phrase and the hit the ‘No Wiki’ icon.

Hope you found the tips useful.

Box.net integrates Zoho

Posted by Posted on by
2

Two weeks back Zoho partnered with OmniDrive to provide online document editing right from the storage service. Yesterday, Aaron Levie from Box.net announced integration with Zoho Writer to open and edit your word documents in Zoho Writer. Aaron mentions in his blog post…

It recently came to our attention that Zoho had opened up their APIs to help fulfill other websites’ document editing needs (credit to OmniDrive). So we quickly whipped up an update to the site that will now allow you to edit your Microsoft Word documents that are stored in your Box. There is no need to download the file you want to view or modify – just select “Edit Document” in the right-click option menu for your .doc file and Zoho will launch a new tab or window with your file! Then, make any edits you want and click “Save” in the upper left hand corner of the Zoho window. This will automatically save your updated file back to your Box.

We’d like to thank Box.net and look forward for further integration. We are very glad to see companies implementing our API and look forward for more such integrations.

For those of you who wish to use Zoho Remote APIs in your applications, below are the links.

Zoho Writer:
http://writer.zoho.com/public/help/zohoapi/fullpage

Zoho Sheet:
http://writer.zoho.com/public/help/sheet.remoteapi

Zoli and Solo Technology also covered this story.

Zoho Notebook launch video @ DEMO 07

Posted by Posted on by
0

Slowly, the dust is settling now on our recent Zoho Notebook launch at the DEMO Conference. As Aravind said in the previous post, we got a very good response on the Notebook launch. Our coverage list is here. Now the pressure is on us now to deliver a great product :).

Our launch video at DEMO 07 is put up in DEMO website.

What surprised me most was the response to the video I created for Notebook. We have more than 15K views of the video in these 3 days.

Zoho Notebook gets a tremendous welcome

Posted by Posted on by
0

The announcement of the Private Alpha of Zoho Notebook during DEMO ’07 had a high impact among bloggers and journalists alike. Here’s some choicest quotes from around the net :

Harry McCracken at PC World :

One of the most impressive things I saw here at the DEMO conference (which wrapped up this evening) is a Web service that’s still in a private alpha version. As such, it has every right to be rough around the edges, and it is–but it’s also, in some important respects, among the most sophisticated Web-applications I’ve seen. It’s Zoho Notebook–the latest in an every-expanding array of productivity tools from the folks at Zoho–and while it’s reminiscent of Microsoft’s OneNote note-taking application, I’ve never seen anything like it on the Web. (Google Notebook has a similar name and vaguely similar concept, but it’s not in the same league when it comes to features, slickness, and general ambition.)

Richard MacManus at Read/Write Web :

Zoho Notebook is an online app that works in both Firefox and IE browsers. You can create many different types of content, including text, image, audio, video, drawings. With audio, Zoho Notebook comes with a recorder – or you can get your audio from the Web or in your file system. And with the video, you can insert it from a service like YouTube, or record from your webcam straight into Notebook. Zoho Notebook will also come with a browser plug-in, similar to Google Notebook.

Nick Gonzalez at TechCrunch :

Each notebook allows very fine grained access control. You can publish a book publicly to a static URL, share just a page, or share just an object on a page by granting read and write privileges to other Zoho members. They’ve also integrated Skype status right into the objects, pages, and books so that you can chat to collaborate with the users you’re sharing with. In the release, they plan on also adding a Zoho chat box to provide another way to connect for members not on Skype so you can edit in real time. Each object and page has version controls as well.

Marc Orchant at ZDNet:

… object level control extends beyond layering on the page and allows me to set the access rights of an object individually. So I can create a text box that can be freely edited while providing directions or other information as read-only content. The permissions can be granted on a per user basis which is, as far as I know, unprecedented for an application like this.

Barbara Krasnoff at InfomartionWeek :

The ability to share your work with others is one of the major advantages of online applications. Zoho’s heart is in the right place — the app lets you share whole notebooks, pages, or even separate objects on a page, either by hitting the “Actions” button that is at the bottom right of every object, or the “Share” button at the top of every page.

Rafe Needleman at c|net Webware :

There are several Web start-ups that I see over and over again at new-tech conferences but none that launch a new product at each show. That’s certainly what it feels like Zoho does. “Look, it’s another conference! Let’s launch another product.”So here we are at Demo 07, and of course Zoho’s got something new: Notebook. If you’ve used Microsoft’s OneNote, you’ll grok it pretty quickly. It’s a content editing system that lets you create multiple sheets in one document. You use tabs across the top for major sections, and into each section you can add pages as subtabs that are displayed along the right. I’ve used OneNote, and like Zoho, its notebook metaphor works well for keeping notes and for organizing your thoughts on big, complex projects.

And our advisors, Ismael Ghalimi

Zoho is running faster than anybody else in developing the core technologies that are required for delivering an integrated Office 2.0 experience. You can think of it as the Office 2.0 equivalent of DCOM and OLE. For Microsoft, it took about ten years to get a first version running. For Zoho, it took less than one. Granted, we do not have the same level of integration yet, but it’s coming fast. Really fast…

and Zoli Erdos :

NoteBook is unquestionably the sleekest of all Zoho apps, and a technological marvel. There are clearly specific target demographics, like students, where an All-In-One notetaker is the killer app.

Keith Shaw at InfoWorld :

You’re generally thought of as being crazy when you try to bring a product to market against one giant behemoth. What do you call a company that tries to bring a product to market against two goliaths?

That’s the challenge facing Zoho , which will launch its Zoho Notebook online office application at DEMO 2007. Not only is Zoho trying to convince users to switch from Microsoft Office, but it’s also trying to persuade people not try Google’s online office applications.

We got some very good feedback from Dennis Howlett

When it’s importing a document like a PDF, I’d like an hour glass or something to visually indicate what’s happening. At present you just see a blank screen with notification of activity relegated to the bottom left hand side of the screen. I don’t care what anyone says, staring at a blank screen when you expect something to be happening is scary.

and Stowe Boyd

The limitations of the pre-beta — I got invited — are pretty steep: I crashed Safari, and there are several types of pages I can’t seem to create at all.

But I excited about the bottom-up model of sharing: bits of content can be shared from pages and books independently.

If they can get the niddly bugs ironed out and performance a bit zippier I would be very happy to give it a head-up comparison with OneNote and Stikkit, which is the organizer I am working on at the moment.

And Robert Scoble mentioned it twice, here and here.

Thanks a lot to all you folks and every blogger, journalist & Zoho fan out there who tested Zoho Notebook, took note of the launch, blogged about it! Watch out for more from Zoho :-)

Update : Jack Schofield at Guardian Unlimited declares Zoho as the ‘winner’ at DEMO 07.

Update : Michael J. Miller at PC Magazine lists Zoho among his Top 5 products at DEMO ’07.