Zoho Projects 4.0 Preview Is Here: New, Easier and Faster

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It’s been over a year since we started working on the new version of Zoho Projects and are very excited about it. We believe the new Projects 4.0 is the best version our customers have ever experienced.

We recently opened this new version in preview mode for a few of our customers and we are thrilled to share some of the things they had to say about it so far:

When developing Zoho Projects 4.0, we had 3 clear goals in mind:

  • Fastest Tool. All in One Page. 

    Your projects move fast. Zoho Projects moves faster. It loads in a flash, giving you a complete view of events as they happen.

  • See What’s Ahead Feeds keeps your finger on the pulse of every project. Plan for upcoming events/tasks, be alerted to missed deliverable, view critical requests and more.
  • Helps to do things you do everydayWant to know what your fellow team members are doing (or not)? Our new Follow feature lets you track individual progress and to-do’s—so you can effectively manage work.

Today we’re opening the  Zoho Project 4.0 Preview version to everyone. Please give it a try and let us know what you think, via this short survey, by email at support@zohoprojects.com or via Twitter at @zoho using #ZP4.

Remember, this is still in preview mode while we iron out the kinks. You can continue using the current version right now. We’re going to closely monitor usage and feedback – we’ll let you know when the new version becomes permanent.

Email your files to Dropbox via Zoho Projects

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Last week we announced Dropbox integration in Zoho Projects. On this front today we’re listing out the possible ways to sync files in Dropbox via Zoho Projects.

Here’s how it works :

 

Email files and sync it with Dropbox
In Zoho Projects, every folder is associated with an email address. Just copy this email address compose a mail along with an attachment and click send.That’s it, your file is uploaded in Zoho Projects. And if this folder is configured for syncing with your Dropbox presto…your file is now available in your Dropbox account.

Push files from Zoho / Google Docs into Dropbox
Upload files from your Zoho or Google Docs into a folder that is already synced with your Dropbox account. This way your files are automatically pushed from Zoho or Google Docs into your Dropbox from anywhere.

Isn’t it cool ? Try and let us know your views.

Share from Dropbox and simplify your work in Zoho

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Zoho Projects 4.0 is keeping our developers busy working on some amazing stuff. While rest of us get to see the latest Projects News feed or the Task Details page interface shared with us in the team portal for feed backs.

The other day while working from home, I discovered few issues in Projects News feed interface and had to follow a sequence to share a feedback : Take a screenshot of the error, save it in a folder, login to Zoho Projects and upload the image files. In addition, syncing files with every machine be it a laptop or desktop was becoming very difficult across different computers.

That’s yesterday. Enter Dropbox integration in Zoho Projects, whether working from office or home all my files are now up-to-date and intact. I created a folder Projects 4.0 on Dropbox and synced this with Projects 4.0 folder of team portal. Now whenever I drop a file in my Dropbox account from home or work it is instantly shared through my Zoho Projects account with the team. I don’t have to manually upload files anymore and I am happy with the change.

Zoho Projects Dropbox Integration Zoho Projects Dropbox integration has made file sharing super simple for me. The best part is : once configured everything happens without any intervention, allowing me to focus on whatever I am working on. So now I can easily share files from anywhere and always have everything I need with total control. There is a structure, clarity and it’s uber cool.

Dropbox integration is available for all paid Enterprise and Premium customers of Zoho Projects. See Plans and Pricing. Also you can get to know more about this integration at Configure Dropbox in Zoho Projects

How about you? What are the benefits you find with the new Dropbox integration in Zoho Projects?

Let’s talk about it in the comments.

Zoho Projects in Your Pocket : Our Native App for iPhone

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A mobile phone is the first thing you pick up in the morning, and the last thing you put away while you’re going to sleep. You browse with it, connect with your family, friends and interact with those that matter most on it. But that’s not all, it stays with you and keeps up with you where ever you are.

On this front, we recently made an announcement of Zoho Projects Native App for iPhone at our Zoholics event. With this update, we’re making it easier than ever to connect from anywhere and get your work done faster so your productivity never skips a beat – even if you’re in an airplane.

For Example, you can quickly get to know who is working on what in a project, check off your tasks when they’re done and manage timesheets from anywhere. Need to share an important detail? No worries, just pick your mobile, tap and share it with the team and voilà… your update is posted even when you are away on a travel.


Here is a list of all the cool things you can do with your iPhone :

  • Create, assign and close tasks effortlessly right from within your mobile
  • Keep in touch more easily with latest project activities on the fly
  • Access your timesheets to log time in a few easy taps…it’s all at your fingertips
  • Knock off your tasks and task list when you’re done even outside your office
  • Use iPhone to record voice as task notes without breaking your train of thoughts

You’re just a few steps away from activating the iPhone Mobile App for Zoho Projects. Click to Activate iPhone Mobile App and learn more about this at iPhone User Guide.

In addition, visit the iTunes or App Store and download the Zoho Projects Native App for your mobile and start accessing Zoho Projects right away. Mobile edition is available for all paid plans and starts at $3 per user/month or $30 per user/year.

A quick note: When you install Zoho Projects on your iPhone, 15 days free trial is automatically enabled for your portal.

We’d love to hear a lot from you as comments below or share your views with our Zoho Mobile team at support@zohomobile.com

Creating Better Experience in Zoho Projects

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We evaluated the existing user interface, sketched out different designs, discussed the merits and demerits of each to have a flexible user interface that is easy to use. After an extensive design journey with many iterations,
finally arrived at the new version which we’ve shipped. We are very happy with the outcome and believe it simplifies your use of Zoho Projects.

Ease of use
This goal is obvious, but what exactly does ease of use mean in the context of a task entry ?

As an example, for regular task entry, one very important aspect of “ease of use” is that to enter or edit a task requires very few clicks. This is something done over and over each day and any extra click quickly turns into an annoyance for the user. That is why the new contextual pop-ups are designed to keep the number of clicks to a minimum in Zoho Projects.
Our contextual pop-ups offer a powerful and an easy way to enter tasks, create events in calendar, log meetings, associate documents/forums and do more right from the same page in matter of few seconds.
Here goes the snapshot showing a contextual pop-up implemented in task details view

Contextual Pop-ups in Zoho Projects

Let me walk through the important changes implemented in Zoho Projects with focus on simplicity and ease of use :


Customize your columns in task view


Are there certain columns in task view that you don’t need to see each time you log in? For this, use the new Customize Columns
feature to choose the columns you’d like to hide. Simply click the new ‘Customize Columns’ link and select the columns you’d like to hide and you’re done.
Easily distinguish attached files in tasks

Before, there is no way to differentiate tasks with associated files or forums from the rest. Now, the newly introduced notes with attachment icon quickly helps you to distinguish the tasks with associated files/forums from others at the blink of an eye.


Gain more visibility with gantt charts


Great that you can drag and edit gantt charts, but should be able to drag into the next month rather than stop at the end of the current month. With this update, comes the custom period which allows you to view and edit tasks beyond current month. Isn’t it cool? Best of all, gain deep insights about the project progress with all tasks (open/closed) chart view.
Allocate tasks from resource charts


Want to allocate a task right from the resource chart view? Just click on a grey bar against a particular team member’s view and a contextual pop-up gets displayed. With this, enter umpteen tasks right from the resource charts and save your time.

Learn more about other features from What’s New


We see that we did most things right. But as always, we realize that there is room for improvement.

And remember, every time you send a feedback, you’re triggering us to work towards making your experience the best with Zoho Projects.

Log into Zoho’s Project Management Software
, play around and share your views about the new changes as comments here or mail us at
support@zohoprojects.com

Zoho Projects In Your Pocket: Our Web App is Here

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Your projects don’t stop just because you’re away from your computer. And now, with the new Zoho Projects Web App you can stay connected with your projects and your team wherever you are.

The Zoho Projects Web App allows you to access all of your projects while on the go. You are able to see the Project Stream and see what everyone on the team has been up to – finished tasks, new posts, comments, wiki pages and any other activities from the members of your team.

You can also go in and see the tasks that you have open and update their status, any notes and mark them as finished when you are done. How’s that for giving your team real-time info? And if something new comes up while you are out and about, you can also of course add a new task right from your phone.

Our web app is available starting today – and all you need is a Zoho Projects account (including the Free edition). Once you’ve setup your account just head over to m.zoho.com using your phone’s browser (iPhone or Android), and start getting things done, even while on the go.

Rodrigo

 

Getting Organized – Google Tasks integration with Zoho CRM and Zoho Projects

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We’ve continuously been working on adding more enhancements to Zoho applications in

Google Apps marketplace
. Just last week we announced “Zoho CRM Contacts/Calendar sync with Google Apps” and got great feedback. Today, we’re very excited to announce Google Tasks integration with two of our top products in Google Apps marketplace,

Zoho CRM
and

Zoho Projects
.

This integration provides a unified platform for tracking all your tasks in one place. Usually, users tend to maintain sales related tasks in CRM application, projects related tasks in project management app and personal tasks in another application. The confusion arising out of such multiple platforms can now be avoided with this integration.

Here’s a quick run through on the technical details of the integration:


For most of us, emails are an integral part of our day-to-day activities. With this integration, users can now check their tasks in Zoho CRM or Zoho Projects, right from within their GMail Tasks tab.

In Zoho Projects, you can export task lists to your Google Tasks. Once it is exported you can manage your tasks in the Tasks tab in GMail. We’ve also provided an option to sync the tasks between Zoho Projects with Google tasks. With sync, the newly added/completed tasks will be updated from Zoho Projects to Google and vice-versa.





Similarly we’ve given an option to export the tasks in Zoho CRM to Google Tasks.







If you’re a Google App administrator you need to “Update data access requirements” in Google Apps dashboard page to start using the integration.



We believe the integration of Google Tasks with Zoho CRM/Projects will go a long way in helping you organize your work more efficiently and be a lot more productive. As always we’d love to hear your feedback. Do drop us a line on what you like about this integration and what more would you like to see.


To know more about our other Zoho products integration with Google Apps check



http://zoho.com/google-apps


This integration wouldn’t have been possible without the help from Google team. Thanks to the Google team for inviting us to be a launch partner for 

Google Tasks APIs
and letting us 

showcase our pilot
during Google IO 2011.