Using Zoho Writer’s HTML Options

Arvind  August 30, 2008 09: 43 am    Comments (2)

Of Zoho Writer’s HTML options, one is to see the HTML code version of a document by clicking on the ‘Toggle HTML source’ icon at the far-right of the Zoho Writer toolbar’s second row. Previously, the HTML code was pretty much unreadable. But now it is indented & if you are a power HTML user, can easily modify it. Also, the HTML code is classified as Head, Body & Styles sections for ease of use. (you can apply your own style by specifying your own style sheet and that gets reflected in the ‘Styles’ section)

The ‘Insert HTML’ icon that can be of much use too. You can insert a sheet or chart from Zoho Sheet, a slideshow from Zoho Show or a video from YouTube. The advantage of inserting from Zoho Sheet and Show is that whenever the data in the original sheet or show changes, it gets automatically reflected in the Zoho Writer document.

Try playing with the HTML options available in Zoho Writer.

Popularity: 4% [?]

HowTo : Use Zoho CRM to Send a Newsletter

Arvind  August 8, 2008 06: 18 am    Comments (1)

Needless to say, we are heavy users of the various Zoho apps ourselves. Most of our help docs are on Zoho Wiki. We embed Zoho Show slide shows in our blog posts (even this post has one embedded below). Let me give you a latest example. We recently reached the 1 million user mark and wanted to share this glad news to our Newsletter subscribers. Here’s how we did/do it :

  1. When a user chooses the ‘Subscribe to Zoho Newsletter’ check box when he/she registers, they are added to our Zoho CRM contacts or leads list.
  2. When time comes to send the Newsletter (monthly), we log on to our Zoho CRM account, make an email template and save it
  3. Then select all the contacts who are to be emailed
  4. Schedule when to send the email
  5. A couple of points to be noted : a) A Newsletter is typically HTML formatted and some email clients strip off formatting. So it is safe to have a version of it hosted online and point to it in the newsletter email you send. We have an online version of the Newsletter as a Zoho Writer public document. b) We have an ‘Unsubscribe’ link at the bottom of each mail. Submitting your email address there will directly opt you out of the Newsletter subscriber list that we maintain in Zoho CRM
  6. Lastly, we use Zoho Mail internally. And the filters/folders option there allows us to get the Newsletter related replies (genuine replies, bounced/undelivered mails, Out of Office/Vacation replies, auto-responses etc) segregated so that we can attend to each one of them easily.

We will be sharing more such scenarios of how we are using Zoho within our organization.

Popularity: 15% [?]

Zoho Writer Update : Issues related to Safari browser fixed

Ahmed  July 15, 2008 03: 26 am    Comments (2)

We had a minor Zoho Writer update in which the issue of document content not getting displayed in Safari Browser on a Mac has been fixed. Users who have reported this particular issue in the past couple of days can try accessing Zoho Writer documents in their Safari browser and the content should come up fine for editing in the Writer editor.

Zoho Writer provides limited support for Safari browser as of now and hence some of the feature may behave inconsistently in it. We suggest Mac Users to access Zoho Writer on Firefox 2.0+ browser versions for a better experience. Full support for Safari browser will be provided in our next series of updates. It’s in the works right now.

Popularity: 13% [?]

‘Open IT Online’ integrates Zoho

Arvind  July 11, 2008 05: 33 am    Comments (0)

Open IT Online is a Firefox extension that allows to open and edit documents and images from everywhere. Thanks to this extension, you will be able to open several types of documents directly in Firefox using online services (such as Zoho) without needing any software to be installed. In other words, it adds an option to your Firefox “Open With” dialog to let you open Word documents, spreadsheets, presentations, and more file types in the Zoho suite, Google Docs, ThinkFree Viewer & others. You can configure defaults for every file type - nice and convenient for fans of online editing. Open IT Online is a free download and it works wherever Firefox 2 or 3 does.

Here’s more screenshots & a nice video of how to use Open IT Online to view documents online with Zoho. Install the Open IT Online Firefox add-on to view/edit files directly online without downloading them.

Popularity: 34% [?]

Export/Backup Options in Zoho

Arvind  July 1, 2008 08: 08 am    Comments (2)

We get this question quite often -

Does Zoho offer a backup function which will let me download all my data?

We have various options depending on each Zoho service.

Zoho Writer : Offers a variety of different formats that you can export a document to - doc, docx, pdf, odf (odt), latex, sxw, html, rtf & txt. Click on Export to see the options.

Also integrates with Google Gears. Offers upto 50 documents to be downloaded to your desktop. You can access these documents from http://writer.zoho.com/offline. Click on Go Offline to download Google Gears and your Zoho Writer documents

Zoho Sheet : Click on Export. Again offers a wide variety of options from xls to pdf to ods to xml. There is also a batch export option available from the sidebar.

Zoho Show : Open a presentation. Click on Export and you will see the options available (ppt, pdf, pps and odp)

Zoho Projects : Export all your tasks as an xls or csv file. Under Tasks and Milestones, click on Export button

Zoho Creator : Export all your data as xls, pdf. Also as RSS, JSON feeds etc.

Zoho Wiki : You can download all the pages of your Wiki as a zip file. Available under Settings -> Click to download the backup

Zoho CRM : Choose the module (Leads, Contacts etc) and click on Export. You can also export all your CRM data in one go also. We charge a nominal fee of $10.

Zoho DB & Reports : Export your reports as csv, pdf or an image file

Zoho Invoice : Export each invoice, estimate as pdf. Export customer’s info as VCard (vcf).

Zoho Notebook : Has an Export as mht option. The exported page can be viewed in Internet Explorer.

We will be coming up with more export options in upcoming updates.

Popularity: 77% [?]

Syncplicity Integrates Zoho

Raju Vegesna  June 30, 2008 04: 56 am    Comments (4)

Syncplicity, a document synchronization tool integrated Zoho into their application recently. This Sync tool lets you synchronize your documents from your desktop (PC-only currently) to their web application.

If you have Syncplicity installed on your computer, you can right-click on a document on your desktop and choose  the ‘Edit in Zoho’ option for editing your document. This opens up a window with the Zoho document editor. When the ‘Save’ button is hit in Zoho editor, it saves the file to your local folder and also your Syncplicity account, thus keeping your document in sync. This works with Zoho Writer & Zoho Sheet Apps now with Zoho Show to follow.

Similar editing option is also available in their online application to edit documents online. After you save the changes, the documents are saved on their servers.

And here’s a nice screencast done by the Syncplicity team, demonstrating the integration.

We’d like to thank Syncplicity for integrating Zoho. Our other API Partners are here. If you have integrated Zoho into your application, do let us know so that we can profile you here and list you as a partner in our partners page.

Popularity: 32% [?]

Sharing Options in Zoho

Arvind  June 10, 2008 08: 09 am    Comments (0)

Here’s a question (with variations of it) we get from the first-timers of Zoho.

I have a document/spreadsheet/presentation that is to be emailed every time to a ‘prospect/client’ or to my ‘boss/peers/co-students/teacher for review’. In the former instance, “I don’t want the doc to stay in my prospect/client’s inbox (as documents soon become obsolete)”. And in the latter instance, “I and my boss/peers/co-students/teacher end up having multiple versions of the file, adding to my/their email clutter”. How can Zoho help me here?

Well, this is one of the fundamental problems solved by Zoho. Let’s say you have a .doc or .odt file. You have a few options in Zoho that would make things easier for you.

  • Import your document into Zoho Writer
    • Share it by giving the email addresses of your prospect/client, boss,peers, co-students or teacher. They will receive an email with a HTML link (URL) which they can click on to view the document. They can edit the document too, directly inside Zoho Writer if you have given them proper permission
    • Make the document public (if it doesn’t contain anything confidential) and give the URL to anyone who would like to view it.
  • Upload your document to Zoho Viewer. You get a URL which you email to everyone concerned & they can view it. Use the Zoho Viewer option judiciously - there’s an option where you can choose the URL to expire after a certain time period

Here’s a short screencast (our first attempt. bear with the video/audio quality please!) explaining the above options. For better clarity, view the video in Full Screen mode.

There are other advantages too.

  • No compatibility issues that come with using different types and versions of desktop software
  • You can keep updating your document and the latest version’s available for your prospect, client or whoever you want it to be viewed
  • Live collaboration is possible - you and your collaborators can work on a document or spreadsheet in real-time
  • And, you can chat too (using the embedded Zoho Chat)

Use Zoho. Say NO to email attachments.

Popularity: 46% [?]

Zoho for iPhone - Redesigned

Raju Vegesna  June 6, 2008 06: 49 am    Comments (10)

We just rolled out a new design for Zoho on iPhone. You can play with it @ mobile.zoho.com (or iZoho.com). The new design introduces a tabbed interface for navigation between Zoho Apps. Currently, Zoho Writer, Sheet, Show & Creator are supported in this new interface. We plan to add more apps and more functionality to this new version.

iphome-screen.png ipdocs.png ipsheets.png

Once you login, the Zoho tab shows the recent 5 documents from each Zoho app. You’ll be able to view your personal and shared documents under the respective application tabs.

We are looking forward to your feedback on this new redesign.

Popularity: 66% [?]

Maximizing the Zoho Writer Editor

Arvind  June 2, 2008 06: 47 am    Comments (1)

Here’s a query we often get from our Zoho Writer users :

How do I increase/maximize the editing (working) area in Zoho Writer? (or) How do I make Zoho Writer behave like a desktop word processor?

You have quite a few ways to get more writing area.

  • The left/right margins are 10% each by default. Minimize them (you can easily drag them) to get more space
  • Click on the Maximize Editor icon writer-maximize-editor.jpg , found next to the Delete button at the top-left of the Zoho Writer toolbar. You will find the left panel that lists your documents give way to more editing area. You can click on the same icon (which is now Minimize Editor) to return to the default editor.
  • Click on Options -> View Buttons. You can uncheck some of the button groups that you don’t typically use. This depends on your word processing needs. Or, you can click on Options -> Settings and uncheck the Show Toolbar option
  • Click on the F11 button (for both Firefox & IE). This will result in the tool & menu bars at the top / bottom disappear and the screen area getting larger
  • Use Mozilla Prism. Since each web application runs in its own window, Prism mimics a desktop-like experience. You can combine Prism with the above options to get more screen area

Want to tell us more on ways you are using Zoho Writer? Please feel free to leave your comments.

Popularity: 22% [?]

Equations, LaTeX and Vanishingly Small Probabilities

Sridhar  May 29, 2008 01: 07 pm    Comments (4)

As we announced yesterday, Equation Editor (with LaTeX support) is the latest feature in Zoho Writer. This one has deep personal relevance to me. My first “programming language”, in the sense that I wrote a lot of code, was actually LaTeX. It is a programming langauge for accurate typesetting of documents, that in many ways anticipated developments like HTML/CSS.

As a graduate student at Princeton, I spent countless hours writing and rewriting papers for publication using LaTeX, first with inputs from my advisor, and later from anonymous reviewers at publications like The IEEE Transactions on Information Theory. Of course, my entire PhD thesis was written in LaTeX as well. The most important aspect of LaTeX I loved was its easy facility with equations. You would type in something like (Ampere’s Law - thank you Wikipedia!)

\Delta  \times  \mathbf {B} =  \mu_0  \mathbf {J} + \mu_0  \epsilon_0  \frac{\partial  \mathbf {E}}{\partial t}

and the LaTeX compiler would generate

Or the integral form of Ampere’s Law:

 \oint_{\partial S}   \mathbf {B} . d \mathbf {l}  =  \mu_0 I_S + \mu_0 \epsilon_0   \frac{d {\Phi}_{E,S}}{dt}

 

It was pure magic to see the compiler generate such beautiful forms. I spent four years of life with equations like that - pretty much every section, every page in my thesis had them. As a graduate student, I used to wonder if such equations could be generated via a friendly user interface - keep in mind that MS-DOS still ruled the world at that time and graduate students like me had Sun workstations. I myself had little interest in software at that time (I was going to prove theorems, so I looked down on programming as a lowly activity!) so never pursued that thought further. If someone had predicted at that time that I would end up founding a software company one of whose key products is a word processor, and LaTeX would play a role in it, I would have just laughed the idea off as absurd or in technical terms, “of vanishingly small probability”, a phrase that sticks in mind after seeing those epsilons and deltas (or \epsilon’s  \ and  \ \delta’s in LaTeX terminology!). I used to practically dream in epsilons and deltas during that period - so many of the mathematical proofs depended on them being close to but not quite zero. 

I am very happy to see the Equation Editor in Zoho Writer give shape to that user interface idea. There is a lot more potential in typesetting using LaTeX like ideas, and you will see us pursue them in due course.

Thinking back, what is surprising to me now is how little of my PhD I remember. I retrieved my PhD thesis from its long-forgotten closet, dusted it off, and it is all Greek to me. I can scarcely even believe it is my own work I am staring at. I used to be really, really passionate about proving theorems, so it seems even stranger that I would just completely abandon it. The only thing I would have gotten right with all my PhD training was to recognize that vanishingly small probability events can still happen.

Popularity: 30% [?]

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