Zoho Invoice – Android app gets a makeover this summer!

Posted by Posted on by

Zoho Invoice android app has a slew of exciting updates this season. The first thing you are bound to notice is the clean, crisp UI and the slide drawer/ navigation. A slight swipe from the left to the right brings the app menu list at your service. Navigating to different modules is much more easier with the latest update.

android-invoice-appThere is more! We’ve added a simple and handy widget, which will now be a reason for iPhone users to be jealous of the android app. The cool widget allows you to quickly create an invoice, add an expense or log time for projects.

How do you bring it live on your home screen? On your home screen, drag and drop Zoho Invoice widget from the widget list available in your phone.

Finally, the much awaited ‘Print‘ option for invoices is now available on your android app through Google Cloud Print. You don’t have to run to your laptop every time to print invoices or estimates. Just click print on the invoice and the printer connected to your Google account will print it right away.

So that’s a lot of awesomeness coming your way. Head over to Google Play and update to the latest 1.7 version of our android app. Like always we’d love to listen to what you have to say. Drop us a line in the comments right below.

Simplify Getting Paid With Braintree

Posted by Posted on by

BraintreeWe have been on an integration spree since the beginning of this year. After the first two successful integration with Stripe and 2Checkout, Braintree is the latest payment gateway to be integrated to Zoho Invoice and Zoho Books.

If you haven’t begun accepting online payments from your customers, now is a good time to get started. Not only is creating a merchant account in Braintree is quick and painless, but also configuring it to Zoho Invoice and Zoho Books is easy.

Braintree supports multiple currencies and if your customers are across the globe, then it is a great payment gateway option to invest your money. Also, Braintree charges no monthly fee or minimums and charges you only for the transactions that have occurred (2.9% + $0.30 per transaction).

Awesome right? If you want to find out more,  head straight to our documentation for detailed information on how to set it up. We’ve got plenty more in store for you this year. Meanwhile,  share your feedback right here in the comments.

Time To Reconcile 1099K

Posted by Posted on by

Got the 1099 K and wondering what to do with it? 1099 K is a tax form sent by online payment processing companies like PayPal, eBay and the like to report how much sales you made through them in the last calendar year. They fill your basic details with the last years gross sales and send this form to the IRS with a copy to you as well.

Well, I report my income and file my Schedule C. Why this?Reconcile-1099k
IRS is working very hard to bridge the tax gap so that the reported income by individuals is closer to their actual income (which apparently isn’t the case in reality). The 1099K form last year was an attempt to achieve that goal, so that the IRS gets to know first hand how much you earned in online sales.

But why did I get this form and not others?
It looks like your gross sales crossed $20,000 and you have made at least 200 transactions with a payment processor. That is the criteria that the IRS uses to decide who to send it to.  If you haven’t received the form, it is perfectly okay. No reason to fret at all!

Alright, what do I have to do now that I got it?
Not much really. Open up your accounting software and reconcile the data. Chances are you would panic when you see the strangely bloated sales number on the 1099K form but make note that these are gross figures and they do not take into account the refunds or returns you made.

Run the Payment Received Report in Zoho Books
There is a nifty report called ‘Payments Received’ in Zoho Books. If you have kept track of all your client payments or better still configured the online payment gateway in your accounting software then this report will list out all the payments received by you.Check out our guide on how to run the Payment Received report.

Remember not to fret if the data doesn’t match as it’s perfectly normal considering its the ‘gross sales’. Your talent hence lies in your extraordinary abilities to keep track of every expense you incurred. It’s all about being awesome at record keeping.

Go Global – Check out 2Checkout!

Posted by Posted on by

We have now made it really easy for you to receive online payments from your customers – from even the ones who are not in the same geographical area. Zoho Books and Zoho Invoice recently integrated with 2Checkout Payment Gateway. Apart from supporting multiple currencies, it is also multi-lingual. Transacting in global currency and getting paid has never been this easy.

2Checkout offers up to 15 languages that your customer can choose from during the payment process, thus giving them a better online payment experience. And great experiences lead to happy customers which means prompt payments always.

It takes only a few simple steps to configure your 2Checkout account in Zoho Invoice and Zoho Books. All you need is the 2Checkout Account Number and the ‘Secret Word’ (word you see in the site management section under Accounts). To know exactly how to configure 2Checkout account, just follow the steps given in our documentation.

With Stripe and 2Checkout added this year, we now have SIX payment gateways that you can choose from to accept online payments from your customers.

Would you want to hear some more good news?

For those who are eager to sell international, quickly sign up for a free 2Checkout account and enter the promo code ‘ZOHO2CO’ for a waiver on your application service fee (a savings of $10.99).

Like it?! Give 2Checkout a try and tell us how it worked for you!

Goodbye Late Payments: 10 Tips To Help You Get Paid On Time

Posted by Posted on by

Get Paid on Time

Slow and steady never wins the race when it comes to chasing late payments. It is nasty and time consuming especially for freelancers and small business owners. Here are some tips that might help you to avoid late payments and get paid on time.

1. Plug the gaps in customer data

Confirm your customer’s ‘current’ address – both Web and postal addresses. Find out the person who will actually be making the invoice payment and contact him/her. Ensure to use a good invoicing software to keep track of customer data like customer balance, pending invoices, email communication and much more.

2. Set clear expectations

Remember to mention your payment terms and late fees clearly on the estimate or on the invoice. Add a discount factor for the payment that has been made early. Let’s say, if the payment is due in 30 days, offer a discount of 2% for the full amount that is paid within 10 days.

3. Invoice right away!

There’s no perfect day to send the invoice. Once the work is complete, send the invoice immediately. As the project is still fresh on your clients’ mind, chances are high that you will receive the payment on time.

4. Don’t be lax in your terms of payment

Be it a friend or your BFF (best friend forever), do not be lenient when it comes to the terms of payment. When you give the clients a leeway in regard to payment terms, it might appear that you are being nice (to yourself), but honestly, you are hurting your business.

5. Call when necessary

Be ‘proactive’ and give a call to your client to confirm the receipt of invoice. Sometimes clients can ‘miss’ the email. Also, calling can be a good way to establish and maintain a personal connection with your client.

6. Stick to the schedule

When the clients are overdue on payments, remember not to sound pushy or needy. Following up too quickly or without any pattern might appear as if you are running behind your client with a club. If you feel that manually tracking the invoices that are overdue and sending reminders are a pain, then try the automated payment reminders.

7. Be polite yet professional

Ensure all your communications are nothing but professional. One late payment incident shouldn’t be the reason you harangue the customer for eternity. Use ‘Please’ and ‘Thank You’.

8. Be flexible when accepting payments

Accept all modes of payment – cash, cheque or online payments. Some customers are finicky while making payments; give them all the options available. If you haven’t already, then start accepting online payments from your clients. Freelancers and business owners who use the payment gateways supported by Zoho Invoice claim that accepting online payment is quick and painless.

9. Down payments might help reduce heartburn

Not every business model requires this, but wherever possible, ask for a down payment upfront. Startups may cringe as this might turn off new clients, but hey, they wanted you to do the job because they liked what they saw. So ask for some amount upfront, if not for the full.

10. Know a lawyer… just in case

You might find this to be absolutely unnecessary, but it wouldn’t hurt to get a legal opinion on customers who turn defaulters rather than adding your name and amount to the world’s longest invoice.

Following up with your customers in a scheduled, process-driven manner will ensure the smooth flow of cash into your accounts without you actually having to sound like a broken record.

Have you had experience tackling late payments? Share them with us. We’d love to hear them.


Hello Kindle Fire users – Zoho Invoice is now in Amazon Appstore

Posted by Posted on by

Zoho Invoice Kindle Fire AppWe’ve got some great news for kindle fire users. Zoho Invoice android app is now available in the Amazon App store for you to download for free.

Yes absolutely free!

Head straight to the booming app store and download the invoicing app to create gazillion invoices and estimates for up to 5 customers for no charge at all. Our android invoicing app is absolutely loved for its ease of use and efficiency by freelancers and small business owners alike.

There’s plenty of stuff you can do with your android app for invoicing like view or edit invoices, send estimates, track time for projects, email invoice PDF to customers and feel exuberant when you get paid on the spot!

As your business grows you can always subscribe to a plan with more customers. So the next time you get down to do your invoicing, send invoices right from your kindle fire.

As always we’d love to hear your experience with the app. Send them across in the comments right below.

Customer Spotlight: Jeb finds freelancing absolutely ‘brilliant’!

Posted by Posted on by

Jeb Brilliant - Freelancer using Zoho InvoiceIf you could choose again, would you rather be an employee or a freelancer?

I would choose freelancing again!

Jeb Brilliant answered that question with no pause for thought. He does occasionally think about the regular office and the merits of being an employee. However, the freedom to do what he wants and the time he gets to spend with his family trumps the thought of being a regular employee any day.

When he’s not busy being a Community Manager for Phone.com, he runs a personal blog, ‘The Mobile Perspective‘ where he expresses his opinions on everything mobile. A voracious reader, he chanced upon an article on our iPhone invoicing app. Being a Zoho Invoice customer since 2009, he quickly downloaded the app and found all the invoices already created (thanks to recurring invoice), queued up and waiting for his approval before being sent. He checked and instantly emailed all the invoices to his clients.

Jeb says,

I could be sitting in a meeting or a conference without my laptop or walking down a street or attending a trade show and remember that I need to send an invoice. Now I don’t have to send a reminder to myself anymore. I can just open the app and do it at that very moment.

Jeb’s advice to freelancers and small business owners,

“Whether you are a graphic artist , a community manager or an accountant, if you are a small business owner, you shouldn’t just be squeezing by just to get through the month. As time goes by, you may get a partner, get married and have a family and things will get more expensive than the days when you were single. Value yourself more. Being a freelancer doesn’t mean you have to struggle all the time.”

Read Jeb’s story in our Customer Spotlight where he talks about blogging and freelancing.