Enhanced Collaboration and Export option in Zoho Notebook

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We rolled out an update to Zoho Notebook with some good enhancements in Collaborative Editing along with Export functionality.

Enhanced Collaborative Editing

We made several enhancements in collaborative editing. Here are some of them

  • Collaborative editing now works more smoothly than ever
  • In collaborative editing mode, if you reorder the pages, the pages will also be reordered for all the users working on the book immediately
  • Also, if any user adds a new page and saves the book, all users working on the notebook will be notified about the page addition and will see the changes immediately at their end

Page Export

We added our first version of Export functionality in Notebook. You can now export Notebook Pages and Books in MHTML format (works in IE only). We have plans to support other export formats as well.


You’ll notice that the current export functionality is supported for Text, Images and drawing objects. We don’t include other types of content as these are web specific functions.

Apart from these two key enhancements, we also added several minor enhancements like a ‘Switch to’ option on the top to help easily navigate to other Zoho applications.


Do give these features a try and let us know what you think.

Zoho Wallpapers for your Mobile Phones

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Do you love ZOHO? Do you love mobile phone wallpapers? Here are some ZOHO wallpapers for your mobile phones. Two Three standard sizes are available now.

1. 128×128 – Suitable for generic mobile phones

Zoho Mobile Phone Wallpaper 4
To download this wallpaper : http://tinyurl.com/2w8yml

Zoho Mobile Phone Wallpaper 5
To download this wallpaper : http://tinyurl.com/2cp7nh

2. 240×320 – Suitable for Smartphones and PDAs

Zoho Mobile Phone Wallpaper 1
To download this wallpaper : http://tinyurl.com/3asxfu

Zoho Mobile Phone Wallpaper 2
To download this image : http://tinyurl.com/2ngu87

Zoho Mobile Phone Wallpaper 3
To download this image : http://tinyurl.com/3dgz4x

3. 176×200 – Suitable for most Motorola Phones

Zoho Mobile Wallpaper for Motorola Phones
To download this image : http://tinyurl.com/2ufqdx

Zoho Mobile Wallpaper for Motorola Phones
To download this image : http://tinyurl.com/yuakdc

Zoho Mobile Wallpaper for Motorola Phones
To download this image : http://tinyurl.com/33x5cv
Download notes : If your mobile phone supports PC connectivity (Cable, IR, USB or Bluetooth), then save these images to your PC and transfer using Phone software. If your phone supports Internet access, use the Tiny URLs to download the images directly to your mobile phone. (Thanks to tjp600033 for tinyrul idea, and thanks to Al Briggs for Motorola wallpaper dimensions).


Zoho powers Entrepreneur Assist

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As Ian Wenig mentioned in the previous post, Zoho now powers Entrepreneur Assist. I am excited about this as its a great integration between Office 2.0 applications and traditional content providers and I am certainly looking forward for more such integrations.

Here is a quick video demo highlighting the core functionalities of Entrepreneur Assist. You’ll notice many Zoho Apps including Writer, Sheet, Show Planner and others available under the same umbrella.

Last week I spent some time with David Pomije from Entrepreneur discussing about this integration. Below is the video.

I personally like the ‘Forms & Templates’ section in Entrepreneur Assist as it brings together hundreds of useful templates from different industries and makes these available for immediate use with Zoho applications…and ofcourse, I like the fact that all these Zoho apps are available within the same user interface.

We’d love to hear your views on this. Please let us know what you think.

Zoho Partners with Entrepreneur.com

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Zoho is very pleased to announce a strategic partnership with Entrepreneur.com. The alliance combines Zoho’s suite of online collaboration tools with some of the best business content on the Web. The result is a new section of the Website called Entrepreneur Assist, an industry-first solution designed to provide entrepreneurs and business owners with cutting edge tools to stay more competitive and productive. Visitors to the site can now open business templates and forms right in their browsers, edit and share the documents from a personalized home page at no cost. The deal also is a big boost to our emerging Zoho Alliance Partner Program (ZAPP), which will be formally launched in a few weeks.

Here’s a quick introduction to the site and partnership from Entrepreneur.com Vice President Dave Pomije:

A few quick highlights about the site:

Entrepreneur.com is the Internet’s largest small business site, with millions of unique visitors per month. It features articles, advice and now editable business forms and templates, totaling more than 200,000 pages of content.

With content providers looking for new ways to monetize web site traffic, we will be closely watching the time users spend on the website. This metric may prove to be one of the key advantages that Zoho can provide to any content provider since sponsors of these sites covet longer engagement times spent with their audiences. With Zoho, people naturally spend longer times on a site to create, edit and collaborate on their documents. Stay tuned for more on this.

Zoho Projects : Closer Integration with Writer/Sheet/Show and more

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Zoho Projects’ latest update has a few functionalities that you will love. The project files (typically doc, xls, ppt) that you have centrally loaded to the ‘Documents’ section of Zoho Projects are now viewable in Writer/Sheet/Show. No need to download and view them on a desktop based app. And it gets better. When you open & edit a doc/xls file in Writer/Sheet and save the changes, it automatically gets reflected in the Zoho Projects ‘Documents’ section as a new version! An example of how the option looks like below :

The other major area we’d concentrated on this update is that of logging time & how you see your work calendar. You can now have a consolidated calendar view of all your projects (under ‘My Home’ -> ‘My work calendar’). And there are filtered views too – By User, By Project, By Tasks, By Milestones etc.

The ‘work calendar’ also has the iCal subscription option at the bottom. You can subscribe to this HTTP Authenicated feed in your iCalendar and get automatic updates when new tasks get added to your projects, for example.

With the ‘log calendar’ view, you can now see the total logged time of a user across projects.

And Zoho Projects now allows consolidated export of  the logged hours timesheet for each user across Projects as a xls/csv file.

Generic tasks assigned to ‘Any User’ can now be logged by the user(s) who’d done them.

Other than the above, the UI of the ‘Forums’ section has been improved as well. Try the latest Zoho Projects and we would love hearing your feedback.

Zoho Writer & Sheet Update : More language options etc

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The latest Zoho Writer update added a few more goodies. In addition to English, we have had a Japanese version for quite sometime. Zoho Writer is now available in a lot many languages as well. Soon, there will be Chinese and Portuguese versions.

Zoho Sheet too has added support to more languages (to the initial five).

One main and valid complaint from our users is that the UI across Zoho services lacks consistency. And we have just started addressing it. We introduced the easy ‘Switch to’ option in Zoho Writer first and most other Zoho services now have it. Now, the collaborative chat functionality in Writer has been made similar to the one in Sheet. Clicking on the small text bubble at the bottom-right of your screen will open the Chat tab to the right. More UI related updates soon.

The last but not the least, a very important update has happened in Zoho Writer. Full search was disabled for sometime in between (due to performance issues) and you were able to search on document names & features alone. You can now search within documents as well. For now, we support searching in English alone and search for other languages will be available soon.

Do test drive the new features and we will be glad hearing your feedback.

Introducing Zoho Viewer

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We are glad to announce a new addition to Zoho apps – Zoho Viewer – an easy way to share and view documents.

You need not be a Zoho user to use Zoho Viewer. Just upload any of the supported document formats to view the document. The URL you get in your address bar will be the permalink to that document and can now share this document with other users. You can email the link to this document using the ‘Share’ option or you can embed it using the code given under the ‘Embed’ option. We also have options to export the document to different formats or you can just download the original document using the ‘Download’ option.

This short video gives you a quick overview of Zoho Viewer.

The documents you upload are not viewable by others unless you share the URL. They are also not indexable by search engines (unless you link a particular document).We talked about couple of points earlier – 1) Attachment are Evil and 2) Document are URLs. Zoho Viewer is a product designed along those lines. It lets you easily share documents as URLs without having to attach files. Some users internally call it as TinyURL for Documents.

We think this is a very simple and useful application. Please give it a try and let us know what you think.

Update: We increased the upload size limit from 5MB to 10MB.

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