Multi-Currency Enhancements in Zoho Invoice

May 26 2009 05:04:57 AM Posted By : Prashant
Comments (5)

When we launched Zoho Invoice last year it was one of the few affordable online invoicing services to support multiple currencies. However, there were some limitations and we have been pleasantly surprised by the number of users seeking improvements. This upgrade addresses these limitations to a large extent. So let's quickly get down to the details:

Currency decimal places - It's configurable!

Prior to the upgrade, irrespective of the currency in which you operate the amounts were rounded to two decimal places. This doesn't go well with customers in a few countries. Let me give you an example of Japanese Yen (JPY) that does not  have decimal places. Previously, when you raise an invoice totaling 100 Yen, the amount would appear as 100.00 in the invoice. Japanese customers tend to confuse 100.00 with 10000 Yen.
 
With this upgrade, you can configure the decimal places for JPY to 0 so that the .00 after 100 would no longer rear its ugly head. I am sure our friends in Japan will like this feature. We also hope our beloved customers in the Middle East and elsewhere who operate in currencies with 3 decimals will benefit.

Quantity Decimal Places -  Precision Personified

Zoho Invoice now supports six decimals places for quantity on an invoice. All amounts in the invoice will be formatted to display up to the decimal places you have specified. If you are a telecommunication company who calculates customer calls in minutes to the 4th decimal or any other business not happy with the restriction of 2 decimals, you can try out Zoho Invoice now - the quantity decimal places should no longer be a deal breaker. With this, your invoices should look more accurate and better.

Invoice Creation - Service/Item Prices in Foreign Currency

We have also made changes to the way the item prices are shown while creating/editing invoices in foreign currency. Henceforth, if the  invoice currency is different from your base currency item prices will be displayed in the invoice currency even while creating/editing the invoice. Previously, while creating invoices the item price were shown in base currency even though while viewing or sending the invoice they get converted to the invoice(foreign) currency. The amounts in invoice currency are calculated based on the exchange rate that you enter.

This upgrade lays the foundation for more exciting things to come from Zoho Invoice. We are in the midst of  a hot Indian summer and one way to beat the heat is by delivering some cool stuff for our customers. Stay tuned.

Void Invoice

Mar 25 2009 05:04:42 AM Posted By : Nagendra
Comments (3)

We are happy to announce support for voiding invoices in our service.  Till date the only way to exclude an invoice from reports is by deleting it, now instead of deleting the invoice you can just mark it as void, voided invoices will be automatically excluded from all the reports.  You can keep such voided invoice for your future reference.

Deleting Vs Voiding

When you delete an invoice, the record will be erased out of the system and you may not have it for your future reference.  Also your invoicing sequence will get disturbed.

On the other hand when you mark the invoice as void, it will *NOT BE* removed from the system but will be automatically excluded from all reports.  Also the invoicing sequence will not be disturbed.

Need for void invoice

There are several occasions when you would like to void an invoice, probably due to the following reasons-
  • Let’s say your customer had placed an order and you had raised an invoice for it.  Later for some reason he/she decides to cancel the order and haven’t yet paid for it.  Now you have to remove the invoice, instead of deleting the invoice you can mark it as void and keep it for your future reference.
  • Voiding will be of immense help during audits as in this case records are not removed and can be readily referred to.
  • Voiding can also come handy in cases where you have to make lot of changes in the invoice.  Instead of making changes on the invoice, you can mark it as void and proceed to create a new invoice.  Here you can very well maintain a reference between your old and new invoices.
  • When you want to keep track of all invoices that you have issued, maintain a sequence and don’t want the sequence to be disturbed by deleting an invoice in-between.
  • Voiding and maintaining the void invoices will help you track down customers who make too many cancels.

Void invoice

How to void an invoice :

1. Login to Zoho Invoice.
2. Click on "Invoices" tab.
3. Click on the specific "Invoice #" to drill down to the invoice details page.
4. Click on "Void".

How to view void invoices :

1. Login to Zoho Invoice.
2. Click on "Invoices" tab.
3. Click on "Void Invoices" under "Invoices" on the left side panel.

List view of void invoice

Note: You will not be able to edit or add payments to a voided invoice.  However if you wish you can bring it back to life by clicking on "Convert to Draft" link in its details page, after which it will follow the usual "Invoice life cycle".

Hope you find this feature useful and it comes handy whenever you need to void an invoice.  Please try this feature and share your comments with us.

Happy Invoicing!!!