Integration Between Zoho Apps: Part III

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This year we have focused a lot ​on contextual integration. This includes integration between Zoho Apps as well as integration with external apps. I want to briefly highlight some of the new integrations between Zoho Apps​ (also check Part I, Part II).

Zoho Wiki Integration with Zoho Projects

Zoho Wiki & Projects are two different types of collaboration tools. But when you have a need to collaboratively create content, then our Zoho Wiki integration with Zoho Projects can be really handy. Content can now be created in the context of the project you are working on. More details on this integration is available ​​​​​​​​​​​​​​​​​​here.

Making Your Enterprise Wikis Secure – Zoho Wiki offers Three Tier Permissions

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Wikis have come a long way from being just another tool for information aggregation. They are now widely used for online content sharing and collaboration at multiple levels. One of the biggest concern for people who opt for Wikis inside their organization is Security. Companies strictly adhere to privacy policies and would like their data to be highly confidential.

SMBs who look out for quality wiki software had to settle between free wiki sites that didn’t have enterprise level security or choose expensive alternatives in the market. Zoho Wiki would be the ideal bet in such a scenario. If you want to use an easily affordable enterprise wiki for your company, look no further.

Fine grained Access Controls with Zoho Wiki

Zoho
Wiki has a three tiered architecture: Wiki -> Workspaces ->
Pages. Within your wiki, you can categorize your content into
independent and fully customizable Workspaces. So, in a business
organization, it is easy to create independent workspaces for each team
and more importantly, each team has its own security controls.

Zoho Wiki Permissions

Zoho Wiki enables you to
have certain confidential project plans as private, share few product design pages alone with a
particular team (Group Sharing)
or publish common company documents to everyone in the organization (organization wide sharing). Being
online, Zoho Wiki removes the firewall constraints and makes it easier
to share and collaborate securely with third parties like clients,
partners and vendors. You can easily build a secure Company Extranet.

Let’s
see how we can go about making a wiki secure in just a few steps

A. Adding Users to a Wiki:

While
adding users, you have the option to categorize them as
individual users, group users, organization users, domain users (wiki
content will be shared by users of a particular domain) or Zoho
Registered users (instead of allowing
anonymous guest viewers, this will facilitate valid users to access
the pages) .

B. Setting Granular
Permissions

The users can then be assigned separate
permissions for viewing, editing, commenting, deleting and creating
pages. This gives more control to the administrator to decide on who can
edit content,
who can view pages, who can post comments etc.

User Permissions


C. Secure Access

By enabling ‘only HTTPS‘ option,
secure access can be guaranteed.

D. Permission Inheritance

  • You can allow default
    permission inheritance, i.e the pages and workspaces
    can inherit the wiki permission itself or
  • you have the
    flexibility to define permissions for wiki, workspaces and the pages
    separately. For example, the wiki by itself can be shared with the
    entire company but finance workspace alone can be private.

So, go
ahead and try & see how helpful Zoho Wiki can be for your business

Cheers,
Susan

Zoho Wiki Update : Auto Backup, LaTeX Equation Editor, Bulk Page Operations & more

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Zoho
Wiki has been offering a zipped backup option of all your wiki pages
for quite sometime now. And this got better with this update. You now
have the option to set an automatically scheduled backup everyday. Click on the Settings link and you’ll find the URL in the BackUp section.

Zoho Wiki Auto Backup

You
need to copy the URL marked in the image and add it to your ‘Scheduled Tasks’ in Windows or run it as a cronjob in Linux. Your wiki pages will
be backed up regularly at the said time (11 pm to 12 am PST) everyday.

The
equation editor and LaTex format support that’s been present in Zoho Writer is now available in Zoho Wiki too. Students and educators will
make the best use of this feature, we believe.

LaTeX Equation Editor

The last Zoho Wiki update introduced bulk comment delete. You can now do bulk page operations too. Like deleting, giving permission & copying of multiple pages.

Page Bulk Operations

Zoho
Wiki supports re-branding of logos & re-directing to custom URLs. And a customer asked us for
changing the browser favicon from the default Zoho Wiki’s. This is now
possible too. Click on Settings -> Customization tab and you can upload your own favicon. [Note : This feature is available for premium Zoho Wiki users only, as of now]

Custom Favicon

We hope you will like these new
features in Zoho Wiki. Give them a try and as always, we are eager to hear your feedback. Leave your comments here or email us @
feedback at zohowiki dot com.