Shared Folders – File Sharing and Team Collaboration Made Easy!

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Imagine you are getting ready for a board meeting and you have to send a number of files to several board members in minutes. Or, you’re working on a project that involves too many stakeholders and requires to and fro of files. Sound familiar? You’re not alone.

Most of us face these challenges while working with teams across different locations and time zones. Collaboration, at times, is tormenting. Zoho Docs to the rescue!

Welcome our latest feature: Shared Folders. It lets you share multiple files at once, stay organized with your team and work efficiently. Here’s how you benefit from shared folders.

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Analyze Your Business Data Stored in Cloud Storages & Drives

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More and more of your business data reside on the cloud now. For better convenience, you now sync your files online, using cloud services like Zoho Docs, Google Drive, Dropbox, Box or OneDrive. Zoho Reports now makes it easier to analyze your data files (especially spreadsheets) that are stored in such cloud storage services.

Using the new Import from Cloud Storage/Drive link, you can import files directly from other cloud services to Zoho Reports. Read more

Zoho Docs Presentation 2013 – Looking back at a year that was!

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2013 is a year that’ll be fondly remembered. For those who’ve been using Zoho Docs Presentation, you’ll know why. This year, we have crossed some remarkable milestones in the journey of making presentation design and delivery; simple and easy for you – presenters. That said, we’re really glad to take a trip back in time and present the highlights of some of the coolest feature additions that followed up this year in Zoho Docs Presentation tool.

zoho docs presentation infographic

Signing off the year with new Twitter Feeds 

You have a fascinating story to tell. Built a slide deck that is visually captivating. Practiced your speech for hours. You’re almost there.. But the game isn’t won yet. One thing that would get you closer to success is your ability to make the session more interactive and engaging for your audience. To help you achieve that, we are bringing in Twitter Feeds for your presentations. Starting today, you can fetch live and as well as customized twitter feeds into your presentations.

Embedding twitter feeds is pretty straight forward and just a click away. Next time when you create your presentation, don’t forget to try this feature. And we’ve got a lot more features coming up next year, stay tuned!

A journey made possible by you

There couldn’t be a better time than this to thank all you wonderful customers for your patronage. Without you, this journey wouldn’t have been possible this far. Before I end, just wanna remind you that we are here, working hard with loads of passion to help you design and deliver memorable presentations, at ease. While we are at it, if you’d like to see something specific in the coming year, drop us a line in the comments. We’re listening.

Wishing you all a Merry Christmas and an awesome 2014!

Zoho Docs Gets A Fresh New Look And Feel

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You probably must have noticed the changes in the Zoho Docs UI by now. In an update done yesterday, we’ve completely redesigned our user interface with a fresh new look to improve navigation and to easily manage your documents in the cloud. The new Zoho Docs UI has a cleaner, sleeker interface that will make it easier for you to navigate through your Folders, Workspaces etc.


 


Let us look in detail at what is new in this update

Easy-to-use Navigation
The new navigation system is simple and intuitive. It focuses on things that users do most often like say, going to a specific folder, workspace or group.


Drag-and-Drop Files
Uploading files to Zoho Docs just got easier. You can now upload files by just dragging and dropping them from your desktop on to the desired folders in the “Personal Folders” section. You can also drag multiple files at once. There are no plugins needed for this feature to work. This new feature uses HTML5 and so will work in browsers that support HTML5, like Firefox 3.6+ and Chrome 6+.


Attach From Zoho Docs
We love listening to our customers and quite a number of you had told us that finding documents when using Zoho Mail’s

Attach from Zoho Docs
was not flexible enough. We have now provided more options to easily find and attach the documents from Zoho Docs.

 

Other Enhancements

  1. If you have documents shared to you, which are not relevant to you anymore, you can use the new Remove Share option to remove the sharing. An email notification will be sent to the author of the shared document.
  2. Using the Unsubscribe option, you now have control on what Workspaces you would want to view in your Workspace section.
  3. You can now email documents present in Workspaces using the Send Mail option.

Like Mark Ford who tweeted the below, we hope you too like the new look and feel of

Zoho Docs
 :)

 

Please do share your views and suggestions by dropping us a comment here.

Introducing Zoho Docs for iPad

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Zoho Docs, our Online Document Management application is now available on iPad (

iTunes link
). The 2.0 version of the application is now a universal app that works on iPhone, iPad & iPod Touch. Similar to the iPhone version, the iPad app lets you view your documents, spreadsheets, presentations etc within the app.
We have also made a few enhancements to the iPhone version. The look is crisp with added support for Retina display. We have also added options to share files with different permissions within the app.
We do have several more enhancements planned. Keep watching this space!

Play Chess Online With Zoho Writer

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Our users always surprise us when it comes to using Zoho’s services in esoteric ways. We came across this interesting post by Bidhan Adhikary (Bidhan is from Nepal) recently – ‘How to play Chess online with your friend using Zoho Docs‘. Bidhan had actually used the Zoho Writer’s editor within Zoho Docs.

The post describes how to construct a black and white table in Zoho Writer, how to place the chess piece icons in the starting squares, how to make the moves (simply drag and drop the images) and how to play chess with your remote, online friend (share the Zoho Writer document with him/her, start making the moves). Since Zoho Writer offers near real-time document editing, each move gets shown to the remote user almost immediately.

You can choose to follow the steps that Bidhan outlines in his blog post. Or click the ‘Download’ link at the top-right of Bidhan’s public Zoho Writer document, save it as a .doc/.docx file in your desktop and upload it back to your Zoho Writer account. Your online chess board is ready now. Invite your friend (share the document to your friend’s email address) and start playing chess over the web.

Some pointers:

  1. Once you have made your move, you’ll have to take your cursor out of the chess board (since Zoho Writer locks the table down for collaborative editing).
  2. For capturing an opponent’s piece, you can click on a piece and delete it, before moving your piece to that square
  3. You can use the ‘Undo’ icon for wrong capturing, moves etc
  4. You can use the ‘Collaborators’ (text bubble) icon at the bottom-right to chat with your friend while making your moves.
  5. For starting a new game, you can use Zoho Writer’s ‘Version’ feature and revert back to the initial version

Go to Zoho Writer and try making your own online chess board now :)

Have you used any of Zoho’s apps in such interesting ways? Share it with us in the comments.