Zoho Office Integrates with Google Drive

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Recently we have seen our friends at Google open up their SDK for Google Drive letting third parties integrate their apps into Google Drive. We excitedly pounced on it and we are now thrilled to announce that Zoho Office is now integrated with Google Drive.

What does this mean? To start with, Google users can now open their documents using Zoho’s Writer, Sheet & Show – our word processor, spreadsheet and presentation applications. Of course, this integration is not just for viewing your files using Zoho’s apps, but you can also edit your documents and save them back to Google Drive. Better yet, you can also create new documents using Zoho’s editors and save those documents in Google Drive…all without needing to create a Zoho account.

But wait…it gets better. You can even collaboratively work on documents with other Google users, inside the Zoho editors. As all your documents are saved in Google Drive, you have the inherent advantages of Google Drive where your files are automatically synchronized between your various devices.

Taking advantage of all this goodness is actually pretty straightforward. Users just need to install Zoho apps from the Google Chrome Webstore.

Once installed, get over to your Google Drive and click on “Manage Apps” in Google Drive settings menu and check the box next to “Make [App Name] the default for files it can open”. This enables users to access Zoho apps with just a click from Google Drive. In the contextual menu of each document, users will see options to open the document with the respective Zoho editors. Of course, if you prefer to use Google’s editors, that is also possible. Just that you have an additional option with this integration.

If you are trying to create a new document in Google Drive, choose ‘New’ option and you’ll find Zoho Apps under the ‘More’ option. You can edit an existing document by just right clicking on it and choosing the Zoho app.

When you save, the modified document will be saved in Google Drive as a new document, thereby leaving the original document untouched. This new document comes with extensions recognized by Zoho’s apps. For example, a text document, BusinessProposal.doc, from Google Drive, when edited in Zoho Writer and saved, will be saved as BusinessProposal.zdoc in Google Drive. Similarly the extensions for Zoho Sheet, Zoho Show are .zsheet and .zslides respectively.

Collaboration is also simple. You can invite your Google contacts to collaborate on their Google Drive documents and edit them using Zoho editors in real time.  Based on the permissions, you will be allowed to access the document for collaboration.

If you have the Google Drive app installed on the Mac or the PC, you will also be able to access Zoho documents right from the desktop.

To get started, do take a look at the presentation that explains this integration,

We hope you like this integration.  We are excited to bring our powerful Office suite to Google Drive, complementing Google’s applications. As always, we look forward to hear your feedback, questions. We are all ears!!

Update: Our friends at Google gave us an opportunity to share our technical experience about the Zoho Office – Google Drive integration in Google developer blogs. You can take a look at it to know how the integration started, what are all the technologies used behind the scenes etc.,


Play Chess Online With Zoho Writer

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Our users always surprise us when it comes to using Zoho’s services in esoteric ways. We came across this interesting post by Bidhan Adhikary (Bidhan is from Nepal) recently – ‘How to play Chess online with your friend using Zoho Docs‘. Bidhan had actually used the Zoho Writer’s editor within Zoho Docs.

The post describes how to construct a black and white table in Zoho Writer, how to place the chess piece icons in the starting squares, how to make the moves (simply drag and drop the images) and how to play chess with your remote, online friend (share the Zoho Writer document with him/her, start making the moves). Since Zoho Writer offers near real-time document editing, each move gets shown to the remote user almost immediately.

You can choose to follow the steps that Bidhan outlines in his blog post. Or click the ‘Download’ link at the top-right of Bidhan’s public Zoho Writer document, save it as a .doc/.docx file in your desktop and upload it back to your Zoho Writer account. Your online chess board is ready now. Invite your friend (share the document to your friend’s email address) and start playing chess over the web.

Some pointers:

  1. Once you have made your move, you’ll have to take your cursor out of the chess board (since Zoho Writer locks the table down for collaborative editing).
  2. For capturing an opponent’s piece, you can click on a piece and delete it, before moving your piece to that square
  3. You can use the ‘Undo’ icon for wrong capturing, moves etc
  4. You can use the ‘Collaborators’ (text bubble) icon at the bottom-right to chat with your friend while making your moves.
  5. For starting a new game, you can use Zoho Writer’s ‘Version’ feature and revert back to the initial version

Go to Zoho Writer and try making your own online chess board now :)

Have you used any of Zoho’s apps in such interesting ways? Share it with us in the comments.

More Formatting Options in Zoho Writer

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The latest update to Zoho Writer brings in some new formatting options

Change Case
You can now change the case of a block of text. Three options are available – lower case, UPPER CASE and Capitalize (also known as Title Case or Start Case).

Font Size
You now have a lot more font sizes to choose from. And we now have relative font sizes. This makes the document more accessible and easier to read as one can easily increase/decrease the text size by changing the document’s body text size (under Page Setup -> Page Format).


Borders and Shading
Background colors and borders can now be applied to text (text in a table cell, div or paragraph) easily. You can choose the border’s type, width, style and color.


Spacing and Indentation
There are quite a few spacing and indentation options available now.


You can choose the spacing before a paragraph, after a paragraph,
spacing between words and spacing between lines. Also, one can have a 1.0 (Single) spaced text line in a document where
the main body of the text is 2.0 (Double) spaced. There are
indentation options too. They include left indent, right indent,
indenting the first line of a paragraph and hanging indent.

Here’s a sample Zoho Writer document illustrating the various formatting options discussed above.

Try the new features in Zoho Writer and let us know your comments.

New: Page View Option in Zoho Writer Editor

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Zoho Writer now has a new Page View option. Previously, Zoho Writer’s editor displayed your document as a single HTML page – the Normal View option as shown below.


You can now make the Zoho Writer editor display your document page-wise. By choosing the new Page View (under the Views
menu-tab), you get to see how the text appears in the actual page
layout. Dotted lines show the page boundaries. What’s
best about the new option is that you can continue to write (edit) in
the Page View mode.


You can make the Page View as the default View option by clicking on the Settings link at the top and choosing the appropriate Choose View option.


In our next update, we will be making this Page View more like the Print Preview option available now. This will make the editor lay out exactly like on paper. Stay tuned!

Insert Watermarks in your Zoho Writer Documents

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The importance and usefulness of embedded watermarks in business documents can’t be stressed enough. From drafts to confidential documents to having organization logos, watermarks perform an important role in document management. Now, you can insert watermarks in your Zoho Writer documents. The Watermark option is present under Zoho Writer’s Insert menu-tab.

You can include both text and picture watermarks.


Screenshot of a document with watermarked text in the background.

Other than when being shared online, the document’s pages will contain the watermark when printed. Try the new watermark feature in Zoho Writer.

InfoLogic's MathMagic adds support for Zoho Writer equations

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InfoLogic’s MathMagic is a desktop based equation editor software. Its latest version 6.8 for Mac users has introduced a special menu item for Zoho Writer. MathMagic can now be used as a front-end equation editor by Zoho Writer users (Zoho Writer has allowed writing of LaTeX equations since May 2008). Whether or not you are fluent in LaTeX, you can now write mathematical equations and symbols using MathMagic
easily and fast, then simply copy-paste it into Zoho Writer’s Equation
Editor window.
LaTeX expressions from Zoho Writer’s Equation Editor can also be copy-pasted into MathMagic window to edit the equation on a WYSIWYG interface.


InfoLogic says MathMagic’s Windows version will also support “Copy as Zoho equation” in the near future. We believe this new menu will help both MathMagic & Zoho Writer users.