9 Quick and Easy Tips Every Zoho Docs User Should Know: Part 2

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In our previous blog post, we covered some exciting tips from Zoho Docs to help you be more productive. Today, we are delving a bit deeper to explore one of our online editors – Zoho Writer.

Zoho Writer is an online word processor built and designed to help you create beautiful and professional looking documents easily. While Zoho Writer is intuitively crafted to make every user experience a breeze, the following tips will be extra helpful in boosting your productivity next time you work on Zoho Writer.

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4 Easy Steps to Seal the Deal Using Zoho Writer

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Nowadays a growing number of business deals are taking place digitally. The two major factors – Time and Money – are driving businesses to create, share, collaborate and seal the deals online, without having to resort to the traditional methods.

Scaling up to this trend, a number of software offering these online services are also mushrooming. While some offer a gallery of templates for easy content creation, others facilitate secure file sharing and digital signatures to make the process easier. In real, what every business needs is a tool which encompasses all these features into one.

Zoho Writer is one such tool that helps you to create content online, collaborate in real-time, and finalize deals digitally. Here’s how:

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7 Nifty Tips for the Efficient Marketer

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​The alarm shrills, the tap burps, coffee steaming, quick bites, rush hours, jammed elevators, card swipes, inbox full. With a long day ahead, Julia gets plagued with the question, ”Why am I in marketing?” Definitely not to send files back and forth for review or dabble between multiple folders to search for a file.

Fresh into the world of marketing, Julia is very enthusiastic about giving it her creative best. But some hiccups on the way has her worried, which she wishes can be handled better to make her work faster. So, let’s take a sneak peek at one of her typical days at office, and check what she does and wishes for.

Julia Online!

As usual, she takes her daily dose of caffeine and settles down to start the day. She starts scanning her emails, checks for updates on various pending assignments and has many emails that require her immediate attention. But one thing that is really tiring for her is downloading all the attachments she has gotten over the weekend, and collating it in the respective folders.

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Document Review Made Easy: Introducing Track Changes in Zoho Writer

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Multiple users, one huge document and a lot of review comments to be implemented. Sounds like a nightmare?
Well, it can turn out to be one without the right tool. Collaboration is a breeze when you can keep a track of all the changes made to the document by each user. And what is the best way to do that? – Track changes it is!
Taking the popular demands into account; I am excited to bring you the announcement of our latest feature – Track Changes for Zoho Writer, the online document editor of Zoho Docs.

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Zoho CRM – 3 Ways to Use Mail Merge and be More Productive at Work

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It’s been four years since we started offering Mail Merge plug-in for Zoho CRM. Thanks to this tool, printing mailing labels, sending personalized letters, contracts and other form letters to customers is as easy as sending emails.

Take the sales teams for instance. The ABC’s of sales, Always be Closing, is still as valid today as when Alec Baldwin brutally explained to us in the movie, Glengarry Glen Ross (warning: contains profanity). After you close the deal, you still have to personalize and share sales agreements and other forms. Thanks to mail merge, you can now create templates to automate this routine task. So the next time you need an agreement, apply mail merge and the customer details will collate from the CRM so you don’t have to worry about filling out fields manually.

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Zoho Office Integrates with Google Drive

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Recently we have seen our friends at Google open up their SDK for Google Drive letting third parties integrate their apps into Google Drive. We excitedly pounced on it and we are now thrilled to announce that Zoho Office is now integrated with Google Drive.

What does this mean? To start with, Google users can now open their documents using Zoho’s Writer, Sheet & Show – our word processor, spreadsheet and presentation applications. Of course, this integration is not just for viewing your files using Zoho’s apps, but you can also edit your documents and save them back to Google Drive. Better yet, you can also create new documents using Zoho’s editors and save those documents in Google Drive…all without needing to create a Zoho account.

But wait…it gets better. You can even collaboratively work on documents with other Google users, inside the Zoho editors. As all your documents are saved in Google Drive, you have the inherent advantages of Google Drive where your files are automatically synchronized between your various devices.

Taking advantage of all this goodness is actually pretty straightforward. Users just need to install Zoho apps from the Google Chrome Webstore.

Once installed, get over to your Google Drive and click on “Manage Apps” in Google Drive settings menu and check the box next to “Make [App Name] the default for files it can open”. This enables users to access Zoho apps with just a click from Google Drive. In the contextual menu of each document, users will see options to open the document with the respective Zoho editors. Of course, if you prefer to use Google’s editors, that is also possible. Just that you have an additional option with this integration.

If you are trying to create a new document in Google Drive, choose ‘New’ option and you’ll find Zoho Apps under the ‘More’ option. You can edit an existing document by just right clicking on it and choosing the Zoho app.

When you save, the modified document will be saved in Google Drive as a new document, thereby leaving the original document untouched. This new document comes with extensions recognized by Zoho’s apps. For example, a text document, BusinessProposal.doc, from Google Drive, when edited in Zoho Writer and saved, will be saved as BusinessProposal.zdoc in Google Drive. Similarly the extensions for Zoho Sheet, Zoho Show are .zsheet and .zslides respectively.

Collaboration is also simple. You can invite your Google contacts to collaborate on their Google Drive documents and edit them using Zoho editors in real time.  Based on the permissions, you will be allowed to access the document for collaboration.

If you have the Google Drive app installed on the Mac or the PC, you will also be able to access Zoho documents right from the desktop.

To get started, do take a look at the presentation that explains this integration,

We hope you like this integration.  We are excited to bring our powerful Office suite to Google Drive, complementing Google’s applications. As always, we look forward to hear your feedback, questions. We are all ears!!

Update: Our friends at Google gave us an opportunity to share our technical experience about the Zoho Office – Google Drive integration in Google developer blogs. You can take a look at it to know how the integration started, what are all the technologies used behind the scenes etc.,